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HomeMy WebLinkAbout02/23/2023 - Cultural Resources Board - Agenda - Regular MeetingCULTURAL RESOURCES BOARD HYBRID MEETING February 23, 2023, 5:30 pm Canyon West Ballroom, The Lincoln Center Zoom Link – See Below 02 /23 /23-AGENDA 1.CALL TO ORDER 2.ROLL CALL 3.AGENDA REVIEW 4.CITIZEN PARTICIPATION 5.APPROVAL OF MINUTES JANUARY 26, 2023 6.UNFINISHED BUSINESS Participation for this Cultural Resources Board Meeting will be in person at 417 W Magnolia St, Fort Collins, CO 80521. The Lincoln Center, Canyon West Ballroom. You may also join online via Zoom, using this link: https://fcgov.zoom.us/j/96089315541?pwd=cVFFa2lTYjA1WVR0ZmVCN1hQYk14dz09 Online Public Participation: The meeting will be available to join beginning at 5:15 pm, February 23, 2023. Participants should try to sign in prior to the 5:30 pm meeting start time, if possible. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the Teams session to ensure all participants have an opportunity to address the Board or Commission. To participate: •Use a laptop, computer, or internet-enabled smartphone. (Using earphones with a microphone will greatly improve your audio). •You need to have access to the internet. •Keep yourself on muted status. CULTURAL RESOURCES BOARD HYBRID MEETING February 23, 2023, 5:30 pm Canyon West Ballroom, The Lincoln Center Zoom Link – See Below 0 2 /23 /23 -AGENDA 7. NEW BUSINESS a. Election of Chair and Vice-Chair b. Fort Fund Grant Program Assessment Review 8. DIRECTOR’S REPORT 9. BOARD MEMBER REPORTS 10. OTHER BUSINESS 11. ADJOURNMENT Cultural Resources Board REGULAR MEETING Thursday, January 26, 2023 – 5:30 PM Columbine Room, The Lincoln Center 1/26/23– MINUTES Page 1 CALL TO ORDER: 5:32 PM ROLL CALL • Board Members Present – Kelly Barber, Jean McGinnis, Vicki Fogel Mykles (Interim Chair), Audra Vaisbort, Timothy Vavra • Board Members Remote – Leslie Walker • Board Members Absent – Nandini Singh • Staff Members Present – Solara Clark, Jim McDonald • Guest(s) - Katy Schneider- Director of Marketing, Visit Fort Collins AGENDA REVIEW CITIZEN PARTICIPATION APPROVAL OF MINUTES • Approval of December 2022 minutes. Following the election of the Interim Chair, Vicki Fogel Mykles called for a motion to accept the minutes. Jean McGinnis made a motion to accept the minutes. Audra Vaisbort seconded the motion. The motion passed unanimously. Approved by roll call, Ayes: Kelly Barber, Jean McGinnis, Vicki Fogel Mykles, Audra Vaisbort, Timothy Vavra, Leslie Walker UNFINISHED BUSINESS NEW BUSINESS • Election of Interim Chair o Jim McDonald explained City policy relating to Interim Chair and the election of Chair and Vice-Chair for the year. o Jim McDonald opened the floor for interest in the Cultural Resources Board Interim Chair. Audra Vaisbort nominated Vicki Fogel Mykles.  Vicki Fogel Mykles accepted the nomination. o Audra Vaisbort made a motion to approve the nomination. Leslie Walker seconded the motion. Approved by roll call, Ayes: Kelly Barber, Jean McGinnis, Vicki Fogel Mykles, Audra Vaisbort, Timothy Vavra, Leslie Walker. • Introduction of New Members – Kelly Barber and Audra Vaisbort o Each member of the Board introduced themselves to the new members. o Audra Vaisbort introduced herself to the Board. o Kelly Barber introduced herself to the Board. • 2023 Project Support II – Discussion and Funding Recommendations o Jim McDonald reviewed the 2023 Project Support II Funding Results and explained how scoring affects the amount funded per application. Cultural Resources Board REGULAR MEETING Thursday, January 26, 2023 – 5:30 PM Columbine Room, The Lincoln Center 1/26/23– MINUTES Page 2 o The Board discussed and reviewed seventeen 2023 Project Support II applications and funding recommendations. o Audra Vaisbort asked the Board some questions about ZoomGrants and scoring.  Vicki Fogel Mykles addressed these questions. o Kelly Barber made a motion to accept the funding recommendations. Audra Vaisbort seconded the motion. The motion passed unanimously. Approved by roll call, Ayes: Kelly Barber, Jean McGinnis, Vicki Fogel Mykles, Audra Vaisbort, Timothy Vavra, Leslie Walker. o Jean McGinnis posed a question pertaining to closely related non-profits and their eligibility for funding in the same grant cycle.  Jim McDonald explained that currently any organization nonprofit status is eligible, regardless of their relationship with another nonprofit applicant. o Audra Vaisbort mentioned some comments/concerns about the application questions in relation to scoring criteria.  The Board discussed the relationship between the application questions and scoring criteria and offered potential changes for the future.  Jim McDonald discussed proposed changes to the Fort Fund guidelines in relation to the FoCo Creates Arts and Culture Masterplan. • Nomination of Chair and Vice-Chair o Jim McDonald explained the process of nominating Chair and Vice-Chair. o Vicki Fogel Mykles nominated Leslie Walker for Chair.  Leslie Walker accepted the nomination. o Leslie Walker nominated Vicki Fogel Mykles for Vice-Chair.  Vicki Fogel Mykles accepted the nomination. o Jim McDonald informed the Board that voting will take place at the February Cultural Resources Board meeting. • Katy Schneider- Director of Marketing, Visit Fort Collins – Update o Year-end lodging collections – 2019 had been highest lodging tax collection rate previously, the 2022 lodging tax collection has surpassed the 2019 rate. o A resident survey is being launched in the upcoming week as part of the branding initiative for Fort Collins. o Katy Schneider shared about her Fall Sales Mission trip with the Colorado Tourism Office to the United Kingdom and Germany. She was glad to share that Fort Collins had a slide devoted to Arts and Culture; participants were very interested in it. Cultural Resources Board REGULAR MEETING Thursday, January 26, 2023 – 5:30 PM Columbine Room, The Lincoln Center 1/26/23– MINUTES Page 3 DIRECTOR’S REPORT • Jim McDonald reminded the Board of the upcoming Fort Fund Community meetings and asked that Board members to please plan to make it to at least one of the two meetings. • Jim McDonald informed the Board that there will be a review of the proposed changes to the Fort Fund Grant Guidelines at the February Cultural Resources Board meeting. • Jim McDonald informed the Board that City is now hiring for the Gardens on Spring Creek Director position. BOARD MEMBER REPORTS • Vicki Fogel Mykles attended the Colorado Bach Ensemble concert. • Audra Vaisbort attended the Fort Collins Symphony/Friends of the Symphony’s Escape to the Zoo family concert. • Leslie Walker attended OpenStage Theatre & Company’s production of Cabaret and Bas Bleu Theatre Company’s production of Beyond Therapy. OTHER BUSINESS ADJOURNMENT: Jean McGinnis made a motion to adjourn at 6:57 PM. Audra Vaisbort seconded the motion. The motion passed unanimously. Approved by roll call, Ayes: Kelly Barber, Jean McGinnis, Vicki Fogel Mykles, Audra Vaisbort, Timothy Vavra, Leslie Walker. Respectfully submitted, Solara Clark Business Support IIl Fort Fund Duties & Function of the Board The duties and functions of the Board are: 1. To advise and make recommendations to the Director of Cultural Services and Facilities and the City Council for their approval as to rules, regulations, policies, administrative and budgetary matters pertaining to the Cultural Services Department programs, services, and facilities and any other cultural facility constructed or operated by the City; 2. To review proposals for funding from the Cultural Development and Programming Account and the Tourism Programming Account, following established and published guidelines, and to submit recommendations regarding such proposals to the City Council to be approved by the Council by resolution; 3. To advise and make recommendations to the City Manager regarding any proposed revisions to the guidelines used by the Cultural Resources Board to make the funding recommendations referred to in Paragraph (2) above; 4. To assist, advise and make recommendations to the Director of Cultural Services and Facilities and the City Council on arts and culture related matters and regarding opportunities to promote awareness, understanding, and appreciation for, the value of cultural resources in the community. Cultural Resources Board 2023 Work Plan Priorities 3. Support the implementation of the FoCo Creates Arts and Culture Master Plan. • With the City Council adoption of the City’s Arts and Culture Master Plan in 2019, support the implementation of the five goals and corresponding strategies and action items. • Specific to the “Immediate Actions” in the Plan, and through a community engagement process and in working and advising staff: o IE 1.3a Assess and edit the Fort Fund guidelines, applications, and reporting documents for clear, inclusive and welcoming language. o STS 4.3a Evaluate current Fort Fund funding categories for alignment to the vision of Fort Collins being a creative center and destination, engaging the entire community and visitors. o STS 4.3b Identify opportunities within Fort Fund to support a broad spectrum of creative activities, ranging from those produced by previously supported and established nonprofits to new funding opportunities in areas such as lifelong learning in the arts, artists-entrepreneurs and capacity building. Goal 1 –Inclusion and Equity Through the arts, foster an inclusive and equitable cultural and creative community that represents all residents. FoCo Creates Arts & Culture Master Plan Strategy 1.3 -Foster inclusion and equity within the City’s Fort Fund grant program and within the Cultural Resources Board and Art in Public Places Board. Actions a. Assess and edit the Fort Fund guidelines, applications, and reporting documents for clear, inclusive and welcoming language. Goal 3 –Community Engagement Enhance the City’s cultural facilities and city-wide programs to address community growth and demand, supporting the community’s vibrancy and health. FoCo Creates Arts & Culture Master Plan Strategy 3.3 Promote and provide lifelong learning in the arts and culture. Actions d. Explore designated funding opportunities, including Fort Fund. FoCo Creates Arts & Culture Master Plan Goal 4 –Sustained and Thriving Sector Explore and support the creation of new sustainable public and private funding sources to cultivate a vibrant and healthy cultural and creative sector. Evaluate current funding mechanisms for effectiveness and alignment to future goals and vision. Strategy 4.3 Evaluate the Fort Fund grant program as it relates to Cultural Plan goals and strategies. Actions a.Evaluate current Fort Fund funding categories for alignment to the vision of Fort Collins being a creative center and destination, engaging the entire community and visitors. b.Identify opportunities within Fort Fund to support a broad spectrum of creative activities, ranging from those produced by previously supported and established nonprofits to new funding opportunities in areas such as lifelong learning in the arts, artists-entrepreneurs and capacity building. Proposed Funding Categories Special Event Grant •Support art exhibits, performances, cultural events, tourism events •Limited timeframe with three consecutive days or less of programming or single day event. •Funding capped at $7,500 (50% match required based on project budget) •Two Annual Deadlines Program Support Grant •Support multiple art exhibits, performances, cultural events •Series of events or year-long programming with time between programming. •Funding is limited to 30% of annual budget not to exceed $30,000 (50% match required based on program budget) •One Annual Deadline Cross-Sector Impact Grant •Support the integration of arts and culture into multiple disciplines i.e. healthcare, environment, healthy aging, education, etc. •Single or series of events •Funding TBD •Organization can apply for the grant in addition to a Special Event or Program Support grant Examples of Current Grantee Special Event Projects Poudre Landmarks Foundation •Old Fashioned 4th of July Celebration •One day event Fort Collins Comic Con •Comic Con •3 consecutive day festival ARCINDA •Shadow Puppet and Javanese Dance: Mahabarata Story •Single performance event Examples of Current Grantee Programs Launch: Community Through Skateboarding •Build Your Own Skateboard Program •Year long monthly events •12 events Fort Collins Wind Symphony •2022-2023 Season •Year long programming •4 concerts Canyon Concert Ballet •2022-2023 Season •Year long programming •5 large scale performances Examples of Cross Sector B-Sharp Program by Fort Collins Symphony Association •Provides 30 people with dementia and their primary caregiver the opportunity to attend five Fort Collins Symphony Masterworks concerts. •Arts & Health Trails Sessions by Sustain Music and Nature •A series of guided educational hikes and concerts on public lands in Colorado that feature local and national bands at beautiful parks and land trust properties. •Arts & Environment Edible Artscapes Youth Initiative by Youth Employment Academy •Works with Denver youth and artist to learn the principles of permaculture design and create a regenerative urban farming installation with integrated artistic elements in under-resourced neighborhoods. •Arts & Agriculture Fort Fund 2023 Update Process and Timeline March 2 & 5, 2023 –Community meetings held to inform public on proposed Fort Fund changes May 2023 –CuRB first look at drafted guidelines. Recommend edits. June 2023 –CuRB final approval of guidelines. July/August 2023 –City Manager approval of guidelines. October 2023 –Community meetings. November 2023 –First Special Event grant opens for January 2024 deadline.