HomeMy WebLinkAbout02/10/2023 - Planning and Zoning Commission - AGENDA - Work Session
* Work session times are approximate and are subject to change without notice.
David Katz, Chair Hybrid Meeting
Ted Shepard, Vice Chair Zoom Webinar
Michelle Haefele
Adam Sass
Julie Stackhouse
Samantha Stenger
York
Planning and Zoning Hearing will be held on Thursday, February 16, 2023 in City Hall Chambers or online.
Regular Work Session
February 10, 2023
Virtual Meeting
Noon – 2:15 p.m.
Planning and Zoning Commission
Work Session Agenda
Participation for this remote Planning and Zoning Commission work session will be available online or by phone.
Commission members and staff may be present in-person but interested members of the public and applicant
teams are strongly encouraged to participate via Zoom. No public comment is accepted during work sessions.
Public Attendance (Online): Individuals who wish to attend the Planning and Zoning work session via remote
public participation can do so through Zoom at https://fcgov.zoom.us/j/98065417785. Individuals participating in
the Zoom session should also watch the meeting through that site.
The meeting will be available to join beginning at 11:45 a.m. on February 10, 2023. Attendees should try to sign in
prior to 12:00 p.m. if possible.
In order to attend:
Use a laptop, computer, or internet-enabled smartphone. (Using earphones with a microphone will greatly
improve your audio).
You need to have access to the internet.
Keep yourself on muted status.
If you have any technical difficulties during the work session, please email kclaypool@fcgov.com.
Public Attendance (Phone): If you do not have access to the internet, you can call into the work session via phone.
Please dial: 1-253-215-8782 or 1-346-248-7799, with Webinar ID: 980 6541 7785.
(Continued on next page)
Packet pg. 1
City of Fort Collins Page 2
TOPICS: PROJECTED TIMES:
Consent:
1. December 15, 2022 Hearing Draft Minutes
2. Fleet Maintenance Subdivision BDR (Schumann)
3. Fuel Canopy Lighting at 835 Wood St (Schumann)
4. Rolland Moore Park Sports Lighting Replacement Phase 2, MA (Puga)
12:00 – 12:35
Discussion:
• No items listed
12:35 – 12:35
Policy and Legislation:
• Rental Housing Program (Yoder)
12:35 – 1:05
Commission Topics:
• Election of Officers
• APA Planning Officials Training Series Part 8
• Rules of Procedure (Sizemore/Yatabe)
• Executive Session (Sizemore/Yatabe)
• Upcoming Hearing Calendar (Sizemore)
• Commission Updates (Sizemore)
• Public Engagement Updates (Myler)
• Transportation Board Liaison Update (Owen)
1:05 – 2:15
The meeting will be available beginning at 11:45 a.m. Please call in to the meeting prior to 12:00 p.m., if possible.
Once you join the meeting: keep yourself on muted status. If you have any technical difficulties during the
meeting, please email kclaypool@fcgov.com.
The February 16 Planning and Zoning Commission regular meeting will be held with both remote and in-person
participation options. Information on remotely participating in the February 16 Planning and Zoning regular
meeting is contained in the agenda for the February 16 meeting available at
https://www.fcgov.com/cityclerk/planning-zoning.php.
Members of the public wishing to submit documents, visual presentations, or written comments for the
Commission to consider regarding any item on the agenda must be emailed to smanno@fcgov.com at least 24
hours prior to the February 16 meeting.
Packet pg. 2
Rental Housing Program: P&Z Update2-10-23Housing Strategic Plan ImplementationMarcy Yoder, Neighborhood Services ManagerMeaghan Overton, Housing ManagerRENTAL HOUSING UPDATEPacket pg. 3
2Overview• Welcome• Background + Policy Alignment• Program Approaches• Frequently Asked QuestionsTo view more information and FAQs, visit: https://www.fcgov.com/rentalhousingRENTAL HOUSING UPDATEPacket pg. 4
Estimated # of homes*Estimated % of all housingTotal (citywide)87,863100%Owned Units49,77557%Rental Units38,08843%Single-household, duplex, and townhome rentals14,41916%(38% of all rentals)Multi-household, mixed-use or manufactured housing rentals23,66927%(62% of all rentals)3*Note: This data is the best available information at present but should be interpreted as an estimate because of potential data gaps or lags in reporting property information.• Over 40% of all housing in Fort Collins is renter-occupiedBackground + Policy AlignmentRENTAL HOUSING UPDATEPacket pg. 5
4Big Move 7: Healthy, Affordable Housing•HAH6: Explore mandated rental license/rentalregistry•Strategy 20 - Explore the option of a mandated rentallicense/registry program and pair with best practicerental regulations.Background + Policy AlignmentRENTAL HOUSING UPDATEPacket pg. 6
•Greatest Challenge #7: Housing policies have not consistently addressed housing stability and healthy housing, especially for people who rent•Community engagement: a desire to proactively ensure healthy, safe units and maintain neighborhood quality of life5Background + Policy AlignmentWhy are we looking at a rental registration and inspection program?Key OutcomesIncrease Housing Supply & Affordability (12)Increase Housing Diversity / Choice (12)Increase Stability / Renter Protections (11)Improve housing equity (11)Preserve Existing Affordable Housing (9)Increase Accessibility (2)Increase Stability / Renter Protections(11)Improve housing equity (11)RENTAL HOUSING UPDATEPacket pg. 7
Prior Council Work Sessions (October 2021, August 2022) covered:• Problem to be addressed• Current Market Conditions• Peer City data• Best Practice Research• Public Engagement from multiple stakeholders• Taskforce recommendations• Community + Rental Industry Questionnaires• Input from a variety of committees, boards, and community groupsAugust 2022 – staff directed to bring forward a rental housing program design that included proactive inspections.January 2023 – staff directed to outline a registration option that would notinclude proactive inspections.6Background + Policy AlignmentRENTAL HOUSING UPDATEPacket pg. 8
Registration + Proactive Inspections• Registration of all rental properties• Inspections every 5 years unless:• Less than 10 years old• HUD inspected• $53/property and $19/unit annually• Inspections based on habitability and safety standards• City staff conduct inspections• Complaint-based system still availableRegistration + Improved Complaint-Based Inspections• Registration of all rental properties• No proactive inspections• Improved education/outreach• Enhanced mediation services• Inspections based on habitability and safety standards• City staff conduct inspections only upon complaint7Program ApproachesPotential Approaches:RENTAL HOUSING UPDATEPacket pg. 9
8Frequently Asked QuestionsWhat do we know about health and safety concerns in rental housing?QuestionQuestionWhat is the scale of the problem?RENTAL HOUSING UPDATEPacket pg. 10
9Current complaint-based rental inspectionsRENTAL HOUSING UPDATEPacket pg. 11
10Frequently Asked QuestionsWhat would registration require? Question• Items included:• Identify property ownership• Local contact info (within 70 miles)• Types and locations of units• Age of units• Hud inspected?AnswerRENTAL HOUSING UPDATEPacket pg. 12
11Frequently Asked QuestionsWhat would the inspection standards be?Question• Minimum rental housing requirements cover general exterior, general interior, light, ventilation, general occupancy, plumbing, mechanical, electrical, and fire safety topics• Based on property maintenance code, not building codeAnswerBuilding Type% InspectedSingle unit, detached100%Single unit, attached (e.g., townhouse)100%Individually owned (e.g., condo)100%Multi-unit, 0-10 units`100%Multi-unit, 11-100 units10%Multi-unit, 100+ units5%RENTAL HOUSING UPDATEPacket pg. 13
12Frequently Asked QuestionsWhat is the start-up cost? Question• Program with proactiveinspections – $1.6 million overtwo years• Program without proactiveinspections – approximately $1million over two years,dependent on the program modelchosenAnswerRENTAL HOUSING UPDATEPacket pg. 14
13Frequently Asked QuestionsHow expensive would an inspection program be for landlords?Question• Utilizing a hybrid approach (75% property; 25%unit)• Separating registration fee and inspection fee• Paid annuallyAnswerHybrid (75% property/25% unit)Per PropertyPer UnitRegistration fee (paid by all properties)$21 $6Inspection fee (paid only by non-exempt properties)$32 $13Total Annual Fee (for non-exempt properties)$53 $19RENTAL HOUSING UPDATEPacket pg. 15
14Frequently Asked QuestionsHow can you make sure all landlords participate?Question• Voluntary compliance is the goal• Checkpoints:• Failure to enroll/renew • Failure to complete inspection• Interfering with City Official’s authority to enter• Failure to correct identified life, health, safety violations• Failure to vacate properties with imminent dangersAnswerRENTAL HOUSING UPDATEPacket pg. 16
15Frequently Asked QuestionsWhat is the timeline for implementing a rental housing program? QuestionRENTAL HOUSING UPDATEPacket pg. 17
16Frequently Asked QuestionsWhat was the process used to develop the proposed rental housing program? QuestionQuestionWhat community outreach was done?RENTAL HOUSING UPDATEPacket pg. 18
Community Engagement17GroupEngagement Activities ConductedRenters, neighborhood groups, HOAsHousing Strategic Plan engagement, 2020-2021Community Questionnaire, Aug. 2022Pop-up Engagement, Aug. 2022Rental Housing TaskforceLandlords, realtors, property managersPresentation to Northern CO Rental Housing Association, Feb. 2022Presentation to Board of Realtors, Feb. 2022 and Jan. 2023Rental Industry Questionnaire, Feb./March 2022Rental Housing TaskforceCity DepartmentsConvening of Rental Housing and Occupancy Core TeamConversations with IT, Building Services, Communications and Public Involvement Office, City Attorney’s OfficeCouncilAd Hoc Housing Committee discussion, Dec. 2020Rental Strategies Work Session, Oct. 2021Rental Strategies Work Session, Aug. 2022Council Finance Committee, Dec. 2022RENTAL HOUSING UPDATEPacket pg. 19
Rental Housing Task ForceCommunity task force was formed to support deeper exploration of strategies related to rental housing and occupancy and bring recommendations forward for staff and Council consideration.• 76 applicants for 20 spots• Selection process sought to include perspectives of landlords, property managers, renters, and others• Third-party neutral facilitator• 10 meetings, March-August 202218RENTAL HOUSING UPDATEPacket pg. 20
Next Steps19• Recording from 1/26/23 info session is posted online• Website will be updated with new FAQs andinformation in response to questions• Staff is available for individual questions and/or grouppresentations upon request• Council work session February 28Find more information and submit questions here:https://fcgov.com/rentalhousingRENTAL HOUSING UPDATEPacket pg. 21
For More Information, VisitTHANK YOU!https://www.fcgov.com/rentalhousingRENTAL HOUSING UPDATEPacket pg. 22
21RENTAL HOUSING UPDATEPacket pg. 23
Rental Housing Task Force22Renter• Currently renting• Single parent• Experienced homelessness• Affordable housing tenant• Seeking homeownership• Parent of renters• Former CSU studentIndustry representative• Realtor• Large landlord• Small landlord• Real estate appraiser• Contractor• Property manager• Former housing authority employeeOther• Non-profit executive• Immigrant to US• HOA Board representative• Fifth generation Fort Collins resident• CSU off-campus lifeAffiliations SharedNote: Task Force members shared multiple perspectives and affiliations. RENTAL HOUSING UPDATEPacket pg. 24
23Community EngagementCommunity QuestionnaireRental StrategiesAll RespondentsRenters Homeowners LandlordsAgree or disagree with the following statements:Yes No Yes No Yes No Yes NoShould Fort Collins rental strategies stay as they are?40% 60% 25% 75% 46% 54% 53% 47%Require that all landlords obtain a license to rent property in the City50% 40% 63% 21% 45% 48% 13% 78%Require that all landlords register their rental properties with the City56% 34% 69% 17% 52% 40% 21% 69%Proactively inspect rental properties on a regular basis for health and safety violations47% 37% 62% 20% 42% 44% 15% 72%Inspect rental properties only when a complaint is filed56% 26% 60% 22% 53% 28% 56% 23%RENTAL HOUSING UPDATEPacket pg. 25
Potential costs were identified as a drawback to a licensing and inspection program, and most rental landlords/managers indicated they would pass costs on to tenants. Respondents indicated concern that the City was not clearly defining the problem and that rental registration/licensing was not an effective way to address the minority of units that might be substandard. Respondents preferred that inspections occur only if a complaint is received and that inspections focus narrowly on health and safety issues. Participants expressed a lack of trust with the City of Fort Collins. Specific concerns included that the City would move forward without further consideration from stakeholders, and that City lacked the ability and capacity to scale-up a pilot program for all rentals24Community EngagementRental Industry QuestionnaireRENTAL HOUSING UPDATEPacket pg. 26
Rental Housing Taskforce Recommendations:Implement a mandatory rental registration program• Continue complaint-based rental inspections, focus on habitability• No proactive inspection of units• Nominal feeBest Practices from peer cities research (40+ cities, 22 in Colorado):Implement a mandatory rental licensing program that includes:• Proactive inspection of units• A fee structure designed to cover program costs• Training for staff, landlords, and tenants• Involve landlords and tenants in program design and implementation25Task Force Recommendations and Best PracticesRENTAL HOUSING UPDATEPacket pg. 27
• Overall positive impact on equity, social health, and environmental health. Mixed impact on economic health. Considerations and mitigation measures include:26Equity and Triple-Bottom Line ConsiderationsConsideration Potential MitigationRenter displacement • Strengthen mediation program • Motel vouchers (short-term critical repairs)• Referral - service agencies, legal services, homelessness programs (e.g. rapid rehousing)Increased rents due to program/ compliance costs• Monitor costs and impact on rents over time• Keep fees as nominal as possible• Educate/refer to assistance programs, loan programs, and rebates for repairs (e.g. EPIC loan program)Cost burden, especially for small landlords• Consider grant program in exchange for cap on rent increases• Keep fees as nominal as possible• Educate/refer to assistance programs, loan programs, and rebates for repairs (e.g. EPIC program)RENTAL HOUSING UPDATEPacket pg. 28
27Program DesignAnticipated Number of InspectionsUnits and PropertiesInspection Exempt0% 678 5,954 0Inspection Required11,818 21,526 11,965Single Family Detached100% 7,377 7,377 7,377Single Family Attached100% 2,471 2,471 2,471Duplex100% 1,134 1,134 1,134Multi Unit (less than 100 units)10% 564 4,518 452Multi Unit (more than 100 units)5% 30 5,784 289Mobile Homes100% 242 242 242Reinspection Estimate60% 7,179Total Annual Inspections20% 3,829Pct. Inspected Properties UnitsEstimated InspectionsInspectionsRENTAL HOUSING UPDATEPacket pg. 29
• Internal rental inspection team• Inspections every 5 years• Exemptions:• Less than 10 years old• HUD inspected28Program DesignInspectionsBuilding Type% InspectedSingle unit, detached100%Single unit, attached (e.g., townhouse)100%Individually owned (e.g., condo)100%Multi-unit, 0-10 units`100%Multi-unit, 11-100 units10%Multi-unit, 100+ units5%RENTAL HOUSING UPDATEPacket pg. 30
PUBLIC ENGAGEMENT UPDATE
Community Development & Neighborhood
Services
Planning & Development Services
281 North College Avenue
P.O. Box 580
Fort Collins, CO 80522.0580
970.221.6376
970.224.6111- fax
MEMORANDUM
Date February 10, 2023
To
From
Re
Chair Katz and Members of the Planning & Zoning Commission
Em Myler, Neighborhood Development Liaison
February 2023 Public Engagement Update
The purpose of this memo is to provide the Commission a monthly review of staff efforts to engage the
public in Development Review as well as preview upcoming work of interest.
January Public Engagement by the Numbers
a) Neighborhood meetings - 5
a. Ziegler-Corbett Traffic Open House, Jan. 5
b. Prospect Sports, Jan. 12
c. College & Plum Parking Lot, Jan. 18
d. Blue Sky Self Storage, Jan. 26
e. Sun Communities – The Foothills Phase 2, Jan. 30
b) Online engagement
a. Fcgov.com– 4,537 page views (Up about 10%)
b. OurCity.com – 167 page views (Up about 45%)
c. This Week in Development Review – 7,966 page views (Up about 48%)
February Projects Update
a) Public education efforts
a. Planning Academy to return this spring.
b. Website redesign to increase accessibility of information.
c. Working with PLOD staff to identify the most frequent public requests as areas where more
education is needed online.
d. Simplifying the TWIDR email newsletter by removing background information and providing
links instead.
b) Development Review public engagement analysis
a. Defining the outputs and outcomes of engagement efforts and setting measurable goals for
them.
i. Outputs:
1. number of participants at neighborhood meetings.
2. number of views on webpages.
3. number of people engaged via email/on the phone/in person.
ii. Outcomes:
1. Means and motivation to engage in civic processes.
2. Agency to impact public policy and environment.
3. Long-term habits of civic engagement in the population
iii. What else? Packet pg. 31
PLANNING & ZONING COMMISSION
2022 Annual Report
January 30, 2023
2022 ANNUAL REPORT Page 1
Summary
Chair David Katz and Vice-Chair Ted Shepard were elected in February 2021. This year the
Planning and Zoning Commission held 12 regular hearings acting on an average of 3-4 items per
meeting. The Commission also held 12 work sessions. In addition to the regular hearings, one
special meeting was held (in September) to accommodate the Commission’s project load.
The Commission continued to make adaptations in order to conduct business while remaining
compliant with COVID-19 public health measures and to accommodate public participation
through a variety of methods. Meetings from January through September were held in a hybrid
format with some or all Commissioners participating in the Council Chambers and with
participation by parties-in-interest and the public available online, by phone, or in-person. The
COVID-19 Emergency Declaration was lifted in October, and as a result meetings held from
October through December were held in-person, without the option for remote participation.
1. DEVELOPMENT REVIEW
The development review agenda volume for 2022 included:
12 Project Development Plans
2 Major Amendments
1 Addition of Permitted Use
1 Site Plan Advisory Review
1 Rezoning
3 Minor Amendments
3 Overall Development Plans
1 Planned Unit Development (PUD) Preapplication Hearing
1 Appeal of a Minor Amendment
2 Extension Requests
2. POLICY & LEGISLATION
The Commission provided recommendations to City Council on the following policy and
legislative items:
Three-Mile Plan Update
Land Use Code Amendment- Enclosed Mini Storage Unit Restriction in TOD Overlay
Land Use Code Phase One Update / Land Development Code
Active Modes Plan
North College MAX Plan
Packet pg. 32
PLANNING & ZONING COMMISSION
2022 Annual Report
2022 ANNUAL REPORT Page 2
City Code Amendment to Permit Remote Participation in Quasi-Judicial Hearings
Oil and Gas Land Use Code Amendments
Wireless Communications Land Use Code Amendments
3. APPEALS TO CITY COUNCIL
In 2022, one Planning and Zoning Commission decision was appealed to City Council.
It is an appeal of the Commission’s decision to approve the Castle Ridge Group Home
Project Development Plan. City Council will consider the appeal in early 2023.
Packet pg. 33