HomeMy WebLinkAboutGolf Board - Minutes - 12/14/2022
Golf Board
TYPE OF MEETING – (Regular)
December 14, 2022 6:00 PM
Hybrid Meeting
12/14/22– MINUTES Page 1
1. CALL TO ORDER
· Ross Liggett called the meeting to order at 6:00 PM
2. ROLL CALL
· Board Members Present
o John Litel (remotely)
o Kathy Meyer
o Patrick Dawson (remotely)
o Rory Heath (remotely)
o Melissa King
o Ross Liggett
· Board Members Absent
· Staff Members Present
o Scott Phelps
o Dawn Worth
3. AGENDA REVIEW
Rory will not be discussing Water in the West.
4. PUBLIC PARTICIPATION
No citizen participation
5. APPROVAL OF MINUTES
On a motion by Melissa King, seconded by Ross Liggett, the Board voted (6:0) to approve
the November 9, 2022 Minutes.
6. UNFINISHED BUSINESS
Southridge Irrigation Project
The project is going well. All mainlines will be installed by the end of the month. Our
contractor has stopped installing lateral lines until the ground starts to soften and we are
melted. Wet well has been installed on the number 5 pond and the liner has been installed.
We faced a $75,000 change order with the pond liner and lake prep because ground water
made it impossible to grade with a dozer. Work is starting on the #11/12 pond soon.
BOARD NAME
TYPE OF MEETING – (REGULAR)
12/14/22 – MINUTES Page 2
7. NEW BUSINESS
Draft 2022 Annual Report
The Board reviewed the draft report. A final report needs to be approved at the January
meeting & submitted to the City Clerk’s office. The final 2022 rounds count will be added
once the report is complete.
Policy & Procedure Manual
The Board received a copy of the manual to review prior to the meeting. Melissa stated
that she wasn’t aware the manual was so detailed. Scott mentioned that this is a working
document that staff will continue to update as policies & procedure changes take place,
rather than updating the document at the end of the year.
Collindale Firework Event – Thank you
The Board expressed their gratitude towards Earl for donating his equipment & the Youth
Scholarship donation from Kevin. The tournament raised $4,240.
8. FINANCIAL UPDATE/ROUNDS REPORT
Rounds Report
Unfortunately, the November rounds are down from this time last year. Although the
weather hasn’t been great, we are optimistic that we will surpass last year’s rounds.
Financial Report
Scott reviewed the financial report. He mentioned that we discovered some partial payment
issues in the system. He explained that the funds were processed, but the reporting wasn’t
finalized. Staff has finalized all payments & they are now being reconciled with accounting.
Scott stated that Lightspeed has since installed a widget, which will force all payments to
be completed before the pro shops can close their registers. Ross said the widget is a new
feature that Lightspeed implemented. Scott mentioned that we do need to look into our
revenue reporting to close the year.
9. OTHER BUSINESS
The Board thanked Rory for his contributions to the Golf Board. Scott informed the Board
that Jon Schmunk was reappointed to the Board.
10. ADJOURNMENT
BOARD NAME
TYPE OF MEETING – (REGULAR)
12/14/22 – MINUTES Page 3
On a motion by Kathy Meyer, seconded by Patrick Dawson, the Board adjourned at 8:30.