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Home My WebLink About01/11/2023 - Golf Board - Agenda - Regular Meeting AGENDA 0C, ins CITY OF FORT COLLINS • BOARDS AND COMMISSIONS Commissions Golf Board AGENDA January 11, 2023 6:00PM —8:00PM Online via Zoom or in person at 413 South_Bryan Avenue This hybrid Golf Board meeting will be available online via Zoom, by phone, or in person at 413 South Bryan Avenue. The meeting will be available to join beginning at 5:30 p.m. Participants should join at least 15 minutes prior to the 6:00 p.m. start time. ONLINE PUBLIC PARTICIPATION: You will need an internet connection on a laptop, computer, or smartphone, and may join the meeting through Zoom at ham. 'f -ov.z4pm.W / 6 1 2 $428?pwa_ 1QnhpRUh,6WM5y)VJN�KhUR T 9 Webinar ID: 963 1323 8428 (Using earphones with a microphone will greatly improve your audio). Keep yourself on muted status. For public comments, the Chairperson will ask participants to click the "Raise Hand" button to indicate you would like to speak at that time. Staff will moderate the Zoom session to ensure all participants have an opportunity to comment. PUBLIC PARTICIPATION BY PHONE: Please dial +1 720 928 9299 US (Denver) and enter Webinar ID 9631323 8428 Keep yourself on muted status. For public comments, when the Chair asks participants to click the "Raise Hand" button if they wish to speak, phone participants will need to press *9 to do this. Staff will be moderating the Zoom session to ensure all participants have an opportunity to address the Golf Board When you are called, press *6 to unmute yourself. PUBLIC PARTICIPATION IN PERSON: To participate in person, individuals should come to 413 South Bryan Avenue, and be prepared to follow strict social distancing guidelines. There may be needs to limit the number of individuals in the meeting room, and thus staging for individuals to speak may need to occur in the lobby or outside (weather permitting). Individuals who wish to speak will line up along the northern wall, maintaining physical distancing. The chairperson will call upon each participant to speak. 01/11/23 Agenda Page 1 AGENDA Fortcou��s CITY OF FORT COLLINS •BOARDS AND COMMISSIONS coi° ios Golf Board SUMMARY AGENDA January 11, 2023, 6:OOPM —8:00PM Online via Zoom or in person at 413 South Bryan Avenue b. May golf outing/dinner c. November stakeholder (league meeting) 01/11/23 Agenda Page 3 MINUTES Fort Collins CITY OF FORT COLLINS • BOARDS AND COMMISSIONS Commissions Golf Board TYPE OF MEETING - (Regular) December 14, 2022 6:00 PM Hybrid Meeting 1. CALL TO ORDER • Ross Liggett called the meeting to order at 6:00 PM 2. ROLL CALL • Board Members Present o John Litel (remotely) o Kathy Meyer o Patrick Dawson (remotely) o Rory Heath (remotely) o Melissa King o Ross Liggett • Board Members Absent • Staff Members Present o Scott Phelps o Dawn Worth 3. AGENDA REVIEW Rory will not be discussing Water in the West. 4. PUBLIC PARTICIPATION No citizen participation 5. APPROVAL OF MINUTES On a motion by Melissa King, seconded by Ross Liggett, the Board voted (6:0) to approve the November 9, 2022 Minutes. 6. UNFINISHED BUSINESS Southridge Irrigation Project The project is going well. All mainlines will be installed by the end of the month. Our contractor has stopped installing lateral lines until the ground starts to soften and we are melted. Wet well has been installed on the number 5 pond and the liner has been installed. We faced a $75,000 change order with the pond liner and lake prep because ground water made it impossible to grade with a dozer. Work is starting on the #11/12 pond soon. 1 2/14/22- MI 'J UTES Page 1 MINUTES Fort Collins CITY OF FORT COLLINS • BOARDS AND COMMISSIONS Commissions BOARD NAME TYPE OF MEETING - (REGULAR) On a motion by Kathy Meyer, seconded by Patrick Dawson, the Board adjourned at 8:30. 12/14/22 - MINUTES Page 3 ANNUAL REPORT �'ortColl�ns CITY OF FORT COLLINS • BOARDS AND COMMISSIONS Commissions City of Fort Collins Golf Board 2022 Annual Report The Golf Board advises and makes recommendations to the Director of Community Services and the City Council through the Board liaison as to rules, regulations, policies, administrative and budgetary matters pertaining to the operation and maintenance of all City owned golf courses; City Park Nine, Collindale and SouthRidge. The City of Fort Collins Golf Board held 7 Hybrid Meetings & 3 Course Outings during June, July & August. Board Members were, Patrick Dawson, Rory Heath, Melissa King, Ross Liggett, John Litel, Kathy Meyer & Devon Peterson. At the end of the year, Rory's term expired. The Board elected officers were Ross Liggett, Board Chairperson, Kathy Meyer, as Board Vice Chairperson and John Litel as Board Secretary. Jeni Arndt served as City Council Liaison to the Board. Mike Calhoon, Director of Parks along with Scott Phelps, Manager of Golf, Victoria Shaw, FP&A Manager and Dawn Worth, Golf Administrative Assistant, provided staff support to the Board. Valerie Van Ryn & Emily Haukeness provided Marketing support. GOLF BOARD STRUCTURE AND GOALS Continued to be advocates for City of Fort Collins Golf Division. Advocate for sustainable improvements. The Board was updated & provided feedback regarding the Reimagining Boards and Commissions, The Board advocated for the Youth Scholarships Fund. o Ross Liggett, James Penland & Melissa King participated on the subcommittee. The subcommittee was discontinued in May and the Youth Scholarship conversation became part of the set monthly meeting agenda. BUDGET/FEES • The Board was updated as financial reports became available from the financial analyst. • Reviewed 2023/2024 BFO offers. • Reviewed the 2023 fees in November. ROUNDS/ANNUAL PASS SALES • In 2022 we had 18-hole rounds. • We sold 655 annual passes in 2022. o This is a 300o increase from 2021 . Partnerships o Continued our partnership with CSU Athletics, CSU Intramurals, Ram Sports properties, and Poudre School District Sponsorships o Elevations & Pederson Toyota sponsored the scorecards. Pedersen Toyota sponsored the range balls. COURSE UPDATES/EVENTS • Contract extensions for Vince Buelk, David McCleave & Rob Dahl passed on second reading in January. • The Player Assistant policy was updated. o They are now paid Golf Professional employees • The Golf Professionals presented to the Board in February • Successful City Championship held at all three courses. • CSU intermural leagues played at all three courses. • Women's Open was held at Collindale & Southridge. City Park Nine o Main line break outside pump house was repaired. o Groomed the course for cross country skiing o Netting installed o Historical barn was repainted Collindale o Held a golf tournament and Fireworks event in celebration of CSU Homecoming in October. ■ Some of the proceeds went to the Youth Scholarship Fund. Southridge o Started irrigation construction and native grass expansion o Irrigation water from New Mercer irrigation ditch arrives the 201h of May PVNL water has been used to supplement what little rain we have had for approximately 2 weeks. 5000# of seed used to overseed fairways, tees, and thin areas around greens. o Data Loggers were given to 200 golfers to access traffic flow patterns at SouthRidge Golf Course. Data will be used to assess which areas we can reduce water use by converting to Native Grass without severely impacting play. Data will also be used to show cart path needs and indicate holes that contribute to slow pace of play. o Investigation into well possibilities o Concrete and ramping demolition to correct ADA slope and access deficiencies at the clubhouse, SUSTAINABLE PRACTICES • The Board was strong advocates for the Southridge irrigation project. • Installed multiple beehives at all 3 courses • Continued integration of electric and hybrid equipment at all courses.