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HomeMy WebLinkAboutGolf Board - Minutes - 11/09/2022 Golf Board TYPE OF MEETING – (Regular) November 9, 2022 6:00 PM Hybrid Meeting 11/9/22– MINUTES Page 1 1. CALL TO ORDER · Ross Liggett called the meeting to order at 6:00 PM 2. ROLL CALL · Board Members Present o Patrick Dawson (remotely) o Rory Heath o Melissa King o Ross Liggett · Board Members Absent o John Litel o Kathy Meyer o Devon Petersen – was unable to login to Zoom · Staff Members Present o Scott Phelps o Dawn Worth (remotely) 3. AGENDA REVIEW The Water in the West discussion will take place in December. 4. PUBLIC PARTICIPATION No citizen participation 5. APPROVAL OF MINUTES On a motion by Melissa King, seconded by Patrick Dawson, the Board voted (4:0) to approve the September 21, 2022 Special Meeting Minutes. 6. UNFINISHED BUSINESS Collindale Fireworks Scott said the event went well. He received a few negative comments regarding the fireworks, but overall, the feedback was positive. Recreation Marketing staff did public outreach through social media and Nextdoor. Scott stated that C.B. & Potts staff also went around the Collindale neighborhoods to inform residents of the event. Patrick mentioned BOARD NAME TYPE OF MEETING – (REGULAR) 11/9/22 – MINUTES Page 2 that initially he wasn’t onboard, but after participating this year, he thinks it’s a great event that brings the community together. Scott believes we will receive around $4,200 for the Youth Scholarship fund, from the tournament. We also received a few donations at the table. He informed the Board that C.B. & Potts will be coming up on their 50th anniversary soon, so Kevin may decide to hold another event, but he’s not certain they will continue to make it an annual event. A lot of the participants were CSU supporters, that Kevin has connections with. Ross said the putting event was a hit, but if the Golf Board decides to participate in the future, there needs to be better planning. Overall, the event was successful, and the participants seemed to really enjoy it. Southridge Irrigation Update Scott informed the Board that the mainline on the front 9 has been installed, pond dredging has begun, and we will start boring the ditches soon. He mentioned that the ponds and boring are the most difficult part of the process. The project is ahead of schedule so far and we hope that remains the case, weather permitting. BFO Process Scott mentioned that we didn’t receive any negative feedback during the budgeting process. He reminded the Board that during COVD we went to an annual budget, but we’re now back to a biannual budget. Council will make their final approval in the next couple of weeks. 7. NEW BUSINESS Season Review Scott mentioned that financials and rounds also fall under season review. He reviewed the occupancy report with the Board. This report is broken down by the different product types and shows the reservation breakdown per player type. 2023 Work Plan The Board reviewed and updated the 2023 Work Plan. On a motion by Melissa King, seconded by Patrick Dawson, the Board voted (4:0) to approve the amended 2023 Work Plan. Policy & Procedure Manual Scott said this is a working document that we have started updating as a policy or procedure changes, rather than revising it at the end of the year. He said Dawn will send the Board a copy, with the revisions showing. We would like the Board’s input directly, not on the document. This will be reviewed at the December meeting. BOARD NAME TYPE OF MEETING – (REGULAR) 11/9/22 – MINUTES Page 3 Review 2023 Golf Fees This year we will be increasing the tournament reservation fee, annual pass per play fees, range balls and cart fees. Scott mentioned that these fees were already submitted and approved by the City Manager. He reminded the Board that he & Victoria met last year to put together the proposed fee scheduled. The spreadsheet shows when the fees were last updated. Rory suggested not increasing the twilight rate or implementing a super twilight. He believes this would provide individuals who are unable to afford golf, the opportunity to play. Scott stated that we have continued to compare our fees to other courses in the area to make sure we aren’t overpricing ourselves. Since the fees were already submitted and approved, we will evaluate 2023 and further discuss this opportunity if we feel it would be beneficial for 2024. The Board will review the 2024 fees in March. 8. FINANCIAL UPDATE/ROUNDS REPORT Rounds Report We appear to be trending well and if we continue to have good weather, we will likely meet our goal. The overall rounds played are exceeding 2021, year to date. He stated that we have started to include no-shows on the rounds report. Dawn provides a report that shows who has had the most no-shows. So, if we continue to have an issue with this, we will reach out to those golfers individually. Financial Report Scott mentioned that we still need to get caught-up on the C.B. & Potts invoicing. Kevin is making his monthly concession payments, but Kristin will need to determine his CAM expenses for this year. Golf fees are up due to an increase in fee rates and participation. Financial adjustments are resulting from lower fund balance and interest earnings. The player assistant stipends were added to golf pro reimbursements this year. Scott said we may need to reevaluate this if the minimum wadge is increased to $15/hour. 9. OTHER BUSINESS No other business was discussed. 10. ADJOURNMENT On a motion by Melissa King, seconded by Ross Liggett, the Board adjourned at 8:30.