The URL can be used to link to this page

Home My WebLink About01/05/2023 - Affordable Housing Board - Agenda - Regular Meeting AFFORDABLE HOUSING BOARD (AHB) REGULAR MEETING Contact Person: Sue Beck-Ferkiss, Social Policy and Housing Programs Manager – 221-6753 Thursday, January 5, 2023 4:00 p.m.-6:00 p.m. Remote/Online via Zoom due COVID-19 8/6 /20 20 –Agenda Page 1 Participation for this remote Affordable Housing Board meeting will be available online or by phone. No one will be allowed to attend in person. Public Participation (Online): Individuals who wish to address the Affordable Housing Board via remote public participation can do so through Zoom at https://fcgov.zoom.us/j/94470720873?pwd=WDNpcGZEcmxKQi9mVkxZTXl1TlFidz09 Meeting ID: 944 7072 0873 Passcode: 0n5EhY*H Individuals participating in the Zoom session should also watch the meeting through that site. The meeting will be available to join beginning at 3:50pm, January 5, 2023, Participants should try to sign in prior to 4:00pm, meeting start time, if possible. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the Zoom session to ensure all participants have an opportunity to address the Board or Commission. In order to participate: Use a laptop, computer, or internet-enabled smartphone. (Using earphones with a microphone will greatly improve your audio). You need to have access to the internet. Keep yourself on muted status. Public Participation (Phone): If you do not have access to the internet, call the Board or Commission Staff Liaison at 970-221-6753. Please indicate that you want to participate in the Board or Commission public participation by phone and give your name and phone number. If you get a voicemail message, please leave the same information. Once you have given this information (in person or by message), a staff person will provide you with the phone number that will allow you access to the Zoom meeting. As listed above, the meeting will be available beginning at 3:50pm. Please call in to the meeting prior to 4:00pm, if possible. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time – phone participants will need to hit *9 to do this. Staff will be moderating the Zoom session to ensure all participants have an opportunity to address the Committee. Once you join the meeting: keep yourself on muted status. AFFORDABLE HOUSING BOARD REGULAR MEETING Agenda Page 2 CALL TO ORDER 1. ROLL CALL 2. AGENDA REVIEW 3. CITIZEN PARTICIPATION 4. APPROVAL OF MINUTES December meeting 5. NEW BUSINESS a. Welcome Board Liaison (10 Minutes) b. Environmental Justice Grant – Megan DeMasters and Air Quality Team (30 Minutes) • Board Action: Discussion and possible recommendation c. Affordable Housing Board Annual Report – (30 minutes) d. Housing Strategic Plan – Meaghan Overton, SSD (30 minutes) ▪ Land Development Code Update - Status Report ▪ Implementation update – Status Report • Board Action: FYI and Discussion e. Board member ideas: Time to share innovative ideas, hot topics, or new research (10 minutes) • Board Action: Discussion 6. BOARD MEMBER REPORTS Documents to Share: If residents wish to share a document or presentation, the Staff Liaison needs to receive those materials via email by 24 hours before the meeting. Individuals uncomfortable or unable to access the Zoom platform or unable to participate by phone are encouraged to participate by emailing general public comments you may have to Enter Staff Liaison Email . The Staff Liaison will ensure the Board or Commission receives your comments. If you have specific comments on any of the discussion items scheduled, please make that clear in the subject line of the email and send 24 hours prior to the meeting. AFFORDABLE HOUSING BOARD REGULAR MEETING Agenda Page 3 a. Meeting Logistics – Board Discussion b. Liaison Reports (10 minutes) 7. OTHER BUSINESS a. City Council 6-month planning calendar review (5 minutes) b. Council Comments – Who, what? (5 minutes) c. Review 2023 Work Plan (5 minutes) d. Update on Affordable Housing Projects (5 minutes) e. Future AHB Meetings Agenda (5 minutes) 8. ADJOURNMENT SAVE THE DATES! January 17 – Council Consideration of Rental Housing Program Design February 2 – Second Reading of Rental Housing Program Ordinance February 28 – Council Work Session on Occupancy Regulations Did you know that the City has a Housing Newsletter? It is a great place to send people looking to learn more about what is going on in Fort Collins around Housing. Sign up for it at: fcgov.com/housing. Social Sustainability 222 Laporte Avenue PO Box 580 Fort Collins, CO 80522 970.221.6753 MEMORANDUM TO: Members of the Affordable Housing Board FM: Sue Beck-Ferkiss, Social Policy and Housing Programs Manager RE: Remote Board Meeting The next Affordable Housing Board meeting will be held: Thursday, January 5, 2023 Remote format 4:00 – 6:00 P. M. BOARD MEMBERS: If you cannot attend the meeting, please contact Sue Beck - Ferkiss either by email (sbeckferkiss@fcgov.com) or by phone (221-6753). BUSINESS 1. Approval of Minutes: Copies of the draft minutes of the December Regular meeting is attached for the Board’s approval. Approval of minutes requires a formal motion and vote by the Board. The Board Chair or staff liaison must sign the approved minutes. 2. Remote meetings: The Board will meet remotely in January and February. March will be in-person. PRESENTATION/DISCUSSION: 1. WELCOME COUNCIL LIAISON – JOHN (10 MINUTES) City Councilmember Susan Gutowsky is expected the join this meeting. John will facilitate introductions for the CM and the board members. Board Action: Introductions 2. ENVIRONMENTAL JUSTICE GRANT – MEGAN DEMASTERS AND AIR QUALITY TEAM (30 MINUTES) Staff will share information and updates about the Environmental Justice Grant the City received from the Environmental Protection Agency to better align indoor air quality programs with the Epic Homes energy program to ensure that all Fort Collins Community members have a healthy, energy efficient and resilient home environment. Since the board last heard about this grant, a pilot program has been designed and will begin in March. Board Action: FYI and Discussion 2 3. AFFORDABLE HOUSING BOARD ANNUAL REPORT (30 MINUTES) The Board will have an opportunity to reflect on what was accomplished during 2022 and review the draft Annual Report to make sure it captures highlights to report to the City Clerk’s Office. The draft can be amended and revised, however, the report must be approved at this meeting to meet the Clerk’s deadline of January 31, 2023. Board Action: Board Discussion and Approval 4. HOUSING STRATEGIC PLAN MEAGHAN OVERTON, SSD (30 MINUTES) Meaghan will provide a status report on the Land Development Code and will discuss implementation of the Housing Strategic Plan including what has bee accomplished and what still needs work. Board Action: FYI and Board Discussion 5. BOARD MEMBER IDEAS: TIME TO SHARE INNOVATIVE IDEAS, HOT TOPICS. OR NEW RESEARCH (10 MINUTES) What work does the board wish to do in 2023? Between funding opportunities, policy positions, rental programing, occupancy standards, and use regulation changes, there is a lot going on at the City that affects the production and preservation of affordable housing. What does the board want to prioritize this upcoming year? Are there projects or education initiatives the board wants to spearhead? This is a great opportunity to brainstorm what this board does and what else it could do. While the Land Development Code was passed on Second Reading by City Council in November, there is an effort to put off its implementation. More information about this is available at: https://www.fcgov.com/housing/lucupdates. How does the board wish to do work? Are there things about the Affordable Housing Board meetings you want to change Any recommendations to the Competitive Process ranking process? BOARD BUSINESS: • Meeting Logistics – Board Discussion, as needed. The Board agreed to meet remotely January and February 2023. Remote meetings seem to work best for most. March will be the first of 3 or 4 in- person meetings in 2023. • Member terms update – o Each board member’s term has been decided by City Council when they appointed you. They are of different lengths to stagger board membership. Still, all board members can serve up to 8 years upon application and reappointment by City Council. 3 o All terms expire in December. Here are the current term expiration dates: ▪ Stefanie 2026 ▪ Jennifer 2023 ▪ Kristin 2023 ▪ Sheila 2024 ▪ John 2024 ▪ Bob 2024 ▪ Ed 2023 (assuming appointed in December 2023) • Contact with Council Liaison – o Planned visit January 2023 • Project Certification – o n/a • Ideas for future meetings: Housing Agency panel of providers; Water Issues in Colorado (Mayor Arndt); Eviction and Foreclosure Prevention (Kelly Evans); County Housing Work (Alea Rodriguez); Murphy Center update and plans for the future (Homeward Alliance); Grant Opportunities; The Affordable City book; Displacement Mitigation Mapping Project (maybe early 202 3); How to Support Mobile Home Park conversions; How to keep locals in housing; and Volunteer needs for housing providers. ATTACHMENTS 1. Draft Minutes of the December meeting 2. FYI - City Council 6 Month Planning Calendar 3. FYI – Link to draft land use code communications: https://www.fcgov.com/housing/lucupdates 4. FYI - 2023 Competitive Process Schedule for Human Services and Housing Board – subject to change. For instance, the AHB will provide rankings after the April 6 meeting. 5. Draft 2022 Affordable Housing Board Annual Report 6. FYI – City Council memorandum regarding Proposed Rental Housing Program Design Did you know that the City has a Housing Newsletter? It is a great place to send people looking to learn more about what is going on in Fort Collins around Housing. Sign up for it at: fcgov.com/housing. AFFORDABLE HOUSING BOARD REGULAR MEETING 11/3/2022 – M I N U T E S Page 1 December 1, 2022, 4:00-6:00pm HYBRID: In-person at 222 Laporte with Remote/Online option via Zoom DRAFT CALL TO ORDER At 4:05 PM the meeting was called to order by John Singleton 1. ROLL CALL • Board Members Present: John Singleton, Sheila Seaver-Davis, Jennifer Bray, Stefanie Berganini, Kristin Fritz, and guest Ed Hermsen (nominated board member) • Board Members Absent: Bob Pawlikowski, Seth Forwood • Staff Members Present: • Sue Beck-Ferkiss, Staff Liaison – City of Fort Collins • Hannah Tinklenberg, Minutes – City of Fort Collins 2. AGENDA REVIEW – No changes. 3. CITIZEN PARTICIPATION – Lisa Cunningham is a Fort Collins resident and affordable housing advocate that served on the rental housing task force. Lisa is joining the meeting to hear the discussion on the Land Development Code. 4. APPROVAL OF MINUTES Jennifer Bray moved to approve the September minutes. Sheila Seaver-Davis seconded. Approved 3-0. Stefanie and Kristin abstained due to absence at the November meeting. AFFORDABLE HOUSING BOARD REGULAR MEETING 11/3/2022 – M I N U T E S Page 2 5. NEW BUSINESS • Board Member Introductions • Board members introduced themselves, including nominated potential new member Ed Hermsen, who was attending a regular meeting for the first time. • Ed Hermsen will be formally appointed to the board on December 6, 2022. • Board Gratitude • This meeting is Seth Forward’s last meeting as a board member. Unfortunately, Seth was unable to attend the meeting. Board members shared their gratitude for Seth’s contributions to the board. • General Board Discussion including but not limited to: • Land Development Code status • The Land. Development Code has been approved by Council and will be effective on January 1, 2023, unless it is successfully repealed. • The updates to the Land Development Code incorporated City policies from the Climate Action Plan, Housing Strategic Plan, and City Plan. • After adoption of the above plans, an audit was conducted on the current Land Use Code to determine what was working and what may be a barrier to the City’s housing goals. Updates in the Land Development Code targeted housing, housing choice, affordability, and increase housing capacity. • The overall concept that came from the housing strategic plan was that housing capacity has an impact on inclusivity and choice. Data showed the need to increase capacity of housing in order to achieve the City’s vision and goals. • DISCUSSION: • It was mentioned at City-Wide Code Information meeting that the Land Development Code hasn’t fully been updated and there are intended to be more phases of the code review and updates. What is coming next in that process? • The land use code regulates all development including commercial and agriculture, and all different things that don’t touch housing. Over the years, small updates have been made annually, but hasn’t been overhauled in a long time. The decision was to do the updates in stages. In 2021, staff received a budget to revise the housing portion of the development code. The second phase approved in the 2023 budget would include commercial, industrial, and all other aspects. AFFORDABLE HOUSING BOARD REGULAR MEETING 11/3/2022 – M I N U T E S Page 3 • In opposition to Council’s approval of the new Land Development Code, a group called Preserve Fort Collins filed a petition title to repeal the ordinances that approved the updates. • Board members expressed frustration for the petition and misrepresentation of the changes by the opposing group and the negative impacts the repeal could have on affordable housing in the community. • The Board would like to provide public education or issue a public statement to reaffirm commitment to City Council and support of the updates in the Land Development Code for housing affordability. • The Board discussed that important next steps are to: • 1) Write a letter to City Council, reaffirming support for the Code and what it does for affordable housing and that the process for making these updates was transparent and public. Stefanie Berganini moved to write a letter to City Council in support of the Land Development Code approval. Kristin Frtiz seconded. Approved 5-0. • 2) As a body, sign names as one of the organizations that supports Forward Fort Collins. Jennifer Bray moved to endorse Foco Forward on their website on behalf of the Affordable Housing Board, if approved by the City Attorney. Stefanie Berganini seconded. Approved 5-0. • 3) Public outreach—draft official language such as a letter to the editor in the newspaper and then share more broadly. Stefanie Berganini moved to write a public facing statement (e.g. letter to the editor) in opposition to the petition and in support of City Council’s approval of the Land Development Code, if approved by the City Attorney. Jennifer Bray seconded. Approved 5-0. • The Board will decide in this meeting what to include in the letters and Staff will get guidance from the City Attorney if these three approaches can go forward. • If successfully repealed and it becomes a ballot initiative, what does that mean for the Board? Are we allowed to be an advocate when it is on the ballot? • Staff will get guidance from the City Attorney on what the Affordable Housing Board can do to be advocates for the Land Development Code should it become a ballot initiative. • At any time, the Board is empowered to inform City Council that they agree with their vote. • For information regarding the Land Development Code and frequently asked questions visit: https://www.fcgov.com/housing/lucupdates AFFORDABLE HOUSING BOARD REGULAR MEETING 11/3/2022 – M I N U T E S Page 4 • Funding brainstorm – ARPA, Prop 123, etc. – did not discuss. • Board Planning – How does the board wish to work in 2023? – did not discuss. • Board Member Ideas – None. 6. Board Member Reports • Meeting Logistics 2023 • Board members will meet in-person (with hybrid option) once per quarter. The next two meetings (January and February) will be remote, and possibly March in-person at Oak 140 to accommodate a tour of the facility (will reconsider if ranking of housing applications is a priority in this meeting). • Liaison Reports – None. 7. Staff Member Reports – None. 8. OTHER BUSINESS • City Council 6-month planning calendar review • Council Comments – Who, what? • Review 2022 Work Plan • Update on Affordable Housing Projects • Future AHB Meetings Agenda 9. ADJOURNMENT Meeting adjourned at 6:03 PM THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome Sustainability Services Neighborhood Livability & Social Health 1.5 Enhance the quality of life and sense of belonging in neighborhoods by connecting neighbors to City services, building community, Broadband Economic Health 3.6 Deliver exceptional broadband services while finding innovative ways to leverage the network in the city and in the region. Utility Services Environmental Health 4.4 Provide a resilient, reliable, and high-quality water supply. IES-HR Staff Report Volunteer Services Overview High Performing Government 7.3 Engage the community more effectively with enhanced inclusion of diverse identities, languages and needs. PDT Services Ordinance-1st Reading Rental Housing Program Design with ordinance to change impacted codes & request budget appropriation for implementation Neighborhood Livability & Social Health 1.1 Increase housing supply and choice and address inequities in housing to ensure PDT Services Ordinance-1st Reading Wireless Code Update to Land Development Code standards related to Wireless Telecommunication projects Neighborhood Livability & Social Health 1.6 Transform regulations and revise procedures to increase clarity and predictability to ensure new development advances adopted City plans and policies. City Clerk's Office Motion Approval of Minutes City Attorney's Office Ordinance- 2nd Reading Amending the City Code relating to Ethics Review Board to establish a new process for screening and investigation of complaints High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi- sector relationships and partnerships at all levels. North College Projects - Discuss work going on in the North College corridor and understand opportunities for meeting City goals with these projects January 17, 2023 Council Meeting CANCELLED Xeriscape & Soil Amendment Policies - Review current regulations and offerings in the City and explore Xeriscape on new development CITY COUNCIL AGENDA PLANNING - PUBLIC 6 MONTH CALENDAR January 10, 2023 Work Session Agenda items containing action on current Council priorities as adopted by Resolution 2021-077 are shaded light orange NOTE: This document is posted every Monday and Thursday. Please keep in mind that this document may not reflect changes made between postings. Connexion Update-Update current activities and trends and discuss future operational improvements January 3, 2023 Council Meeting 12/28/2022 6-Month Planning Page 1 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome City Clerk's Office Ordinance- 2nd Reading Amending Ordinance No. 084, 2022 to Clarify the Effective Date of New Districts and Precincts High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi- sector relationships and partnerships at all levels. Diversity, Equity & Inclusion Office Ordinance- 2nd Reading Amending Article II of Chapter 13 of the City Code to Amend Anti-Discrimination Language Neighborhood Livability & Social Health 1.4 Advance equity for all with an emphasis on racial justice to remove systemic barriers so that persons of all identities, including race, ethnicity, religion, gender and gender identity age, , class, sexual identity, mental and physical abilities can fully participate in City services and experience equitable community outcomes. Financial Services Ordinance-1st Reading Appropriating increases to Councilmember Salary Compensation as approved by Fort Collins voters High Performing Government 7.4 Foster a sense of purpose, belonging and well-being in how we innovatively attract, develop and retain diverse talent to serve our community. Internal & Employee Services Ordinance-1st Reading Dedication of City property at 835 Wood St as public right of way Internal & Employee Services Ordinance-1st Reading Authorizing the sale of Real Property at 945 East Prospect Road to Kum & Go L.C. PDT Services Ordinance-1st Reading Appropriating Prior Year Reserves in the Transportation Capital Expansion Fee Fund and Authorizing the Transfer of Appropriations from the Transportation Capital Expansion Fee Program Budget as Eligible Reimbursement to the Northfield Developer for the Developer's Construction of Suniga Road Improvements Transportation & Mobility 6.1 Improve safety for all modes and users of the transportation system to ultimately achieve a system with no fatalities or serious injuries. Police Services Ordinance-1st Reading Appropriating funds for the FCPS Victim Services Unit Safe Community 5.2 Meet the expected level of policing services as the community grows and changes through innovative and non-traditional service delivery models. Municipal Court Resolution Approving an Intergovernmental Agreement for Sharing of Judicial Services between Greeley, Loveland, and Fort Collins January 17, 2023 Council Meeting 12/28/2022 6-Month Planning Page 2 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome Municipal Court Resolution Reappointing assistant municipal judges High Performing Government 7.4 Foster a sense of purpose, belonging and well-being in how we innovatively attract, develop and retain diverse talent to serve our community. PDT Services Resolution DDA Alley Renovation IGA - Olive Street Alley, Harper Goff Alley & East Myrtle Street Alley Transportation & Mobility 6.5 Maintain existing and aging transportation infrastructure to keep the system in a state of good repair and continually address missing elements to meet community needs and expectations. PDT Services Resolution Repealing and Re-enacting Resolution 2001-120, Criteria for Arterial Intersection Analysis Police Services Resolution Approving an Intergovernmental Agreement with the US Drug Enforcement Agency US-Water Environmental Health 4.4 Provide a resilient, reliable, and high-quality water supply. PDT-CDNS Neighborhood Livability & Social Health 1.9 Plan for, preserve, plant and maintain a safe, healthy and resilient urban forest. PDT-CDNS Neighborhood Livability & Social Health 1.9 Plan for, preserve, plant and maintain a safe, healthy and resilient urban forest. January 31, 2023 State of the City Address at Lincoln Center Proclamation Brian Jones Day (Little Shop of Physics) Proclamation Smart Energy Provider Week (Feb. 13-17, 2023) Economic Health Staff Report Multicultural Business & Entrepreneurship Center update on ARPA-funded program launcehd in 2022 January 17, 2023 Council Meeting Land Development Code Audit related to Forestry - Bring forward findings from a consultant driven Land Use Code audit related to improving tree policies Regional Water Update and Water Resources Matter Study Results Urban Forestry Strategy February 7, 2023 Council Meeting January 24, 2023 Work Session 12/28/2022 6-Month Planning Page 3 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome PDT Services Ordinance- 2nd Reading Rental Housing Program Design with ordinance to change impacted codes & request budget appropriation for implementation Neighborhood Livability & Social Health 1.1 Increase housing supply and choice and address inequities in housing to ensure that everyone has healthy, stable housing they can afford. PDT Services Ordinance-1st Reading 1041 Regulations Neighborhood Livability & Social Health 1.6 Transform regulations and revise procedures to increase clarity and predictability to ensure new development advances adopted City plans and policies. Sustainability Services Ordinance-1st Reading & Resolution Contract for Residential Waste Services and code amendments Environmental Health 4.1 Intensify efforts to meet 2030 climate, energy and 100% renewable electricity goals that are centered in equity and improve community resilience. City Clerk's Office Motion Approval of Minutes Community Services Ordinance-1st Reading Appropriating Unanticipated Colorado Community Revitalization Grant Revenue in the Cultural Services & Facilities Fund for the renovation of the Carnegie Center for Creativity Culture & Recreation 2.2 Address infrastructure and amenity replacement and maintenance needs of trails, parks, cultural and recreation facilities while continuing the planned buildout of the parks and paved trail systems. Sustainability Services Economic Health 3.2 Work with key partners to grow diverse employment opportunities in the community. PDT Services Transportation & Mobility 6.1 Improve safety for all modes and users of the transportation system to ultimately achieve a system with no fatalities or serious injuries. Proclamation National Engineers' Week (Feb. 19-25, 2023)February 21, 2023 Council Meeting February 7, 2023 Council Meeting February 14, 2023 Work Session Economic Health Strategic Plan - Provide an overview of the Plan and highlight the proposed Climate Economy Vision Zero Action Plan - Seek feedback on the Plan that includes a broad range of multidisciplinary strategies detailing how the City can move toward zero serious injuries and fatalities resulting from crashes 12/28/2022 6-Month Planning Page 4 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome PDT Services Ordinance- 2nd Reading 1041 Regulations Neighborhood Livability & Social Health 1.6 Transform regulations and revise procedures to increase clarity and predictability to ensure new development advances adopted City plans and policies. City Clerk's Office Motion Approval of Minutes PDT Services Ordinance-1st Reading Adoption of North College MAX Plan as the future vision and design for transit service in the area - requires PH Transportation & Mobility 6.3 Invest in equitable access to, and expansion of, all sustainable modes of travel with emphasis on growing transit ridership. PDT Services Neighborhood Livability & Social Health 1.1 Increase housing supply and choice and address inequities in housing to ensure that everyone has healthy, stable housing they can afford. Proclamation National Women in Construction Week (March 5-11, 2023) Proclamation Fix a Leak Week (March 13-19, 2023) City Clerk's Office Motion Approval of Minutes PDT Services Ordinance- 2nd Reading Adoption of North College MAX Plan as the future vision and design for transit service in the area Transportation & Mobility 6.3 Invest in equitable access to, and expansion of, all sustainable modes of travel with emphasis on growing transit ridership. Utility Services Resolution Urban Lakes Water Quality Management Program new policy and paired guidance document outlining best management practices for water quality issues in City owned water bodies. March 14, 2023 Work Session March 7, 2023 Council Meeting February 28, 2023 Work Session Occupancy Regulations -Discuss updated regulations 12/28/2022 6-Month Planning Page 5 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome Proclamation World Water Day (March 22, 2023) City Clerk's Office Motion Approval of Minutes PDT Services Transportation & Mobility 6.3 Invest in equitable access to, and expansion of, all sustainable modes of travel with emphasis on growing transit ridership. PDT Services Transportation & Mobility 6.6 Manage parking supply and demand based on time and location in a sustainable manner. City Clerk's Office Motion Approval of Minutes PDT Services Ordinance- 2nd Reading Amending Land Development Code to include new Oil and Gas Facilities Neighborhood Livability & Social Health 1.6 Transform regulations and revise procedures to increase clarity and predictability to ensure new development advances adopted City plans and policies. Sustainability Services Economic Health 3.2 Work with key partners to grow diverse employment opportunities in the community. City Clerk's Office Motion Approval of Minutes Other Friends of Preservation Awards April 25, 2023 Work Session Advancing Transit Initiatives Update April 18, 2023 Council Meeting April 4, 2023 Council Meeting Minimum Wage - review for Council consideration ahead of ordinance coming back after postponementApril 11, 2023 Work Session March 28, 2023 Work Session Downtown Parking System Update - Update on current parking activities, financial & maintenance trends, and seek input on future policy operational improvements March 21, 2023 Council Meeting May 2, 2023 12/28/2022 6-Month Planning Page 6 THIS DOCUMENT INCLUDES ALL ITEMS PLANNED FOR COUNCIL MEETINGS AND WORK SESSIONS. Date Service Area Type Agenda Item Strategic Outcome City Clerk's Office Motion Approval of Minutes City Manager's Office Ordinance-1st Reading Local Minimum Wage Ordinance Economic Health 3.2 Work with key partners to grow diverse employment opportunities in the community. City Clerk's Office Motion Approval of Minutes Sustainability Services Economic Health 3.2 Work with key partners to grow diverse employment opportunities in the community. May 30, 2023 FIFTH TUESDAY - NO MEETING SCHEDULED June 13, 2023 Work Session June 6, 2023 Council Meeting May 16, 2023 Council Meeting May 23, 2023 Work Session Economic Health Strategic Plan - Circular Economy Council Meeting May 9, 2023 Work Session 12/28/2022 6-Month Planning Page 7 Date Agenda Item Strategic Outcome Items related to City Code cleanup High Performing Government 7.1 Provide world-class municipal services, while recognizing the importance of multi- sector relationships and partnerships at all levels. Occupancy Regulations ordinance to change impacted codes and request for budget appropriation for implementation Neighborhood Livability & Social Health 1.1 Increase housing supply and choice and address inequities in housing to ensure that everyone has healthy, stable housing they can afford. 7/18/2023 First reading of adoption of the Economic Health Strategic Plan, including a Circular Economy Plan Economic Health 3.2 Work with key partners to grow diverse employment opportunities in the community. Date Agenda Item Strategic Outcome Q1 2023 Halligan Water Supply Project Update Environmental Health 4.4 Annual Wastewater Utility Update Environmental Health 4.6 REGULAR MEETING ITEMS WORK SESSION ITEMS UNSCHEDULED/UPCOMING ITEMS 11.04.2022 HSHF Board 2023 Schedule of Meetings and Activities Date Meeting/Activity Location Time Wednesday, January 11 Regular Board Meeting Remote - Zoom 5:30pm Wednesday, February 8 Regular Board Meeting Remote - Zoom 5:30pm Friday, February 24 +/- Application Materials Available ZoomGrants and Workbook — Wednesday, March 8 Regular Board Meeting Remote - Zoom 5:30pm Wednesday, March 29 Housing Presentations & Work Session with AHB Remote - Zoom 5:30pm Wednesday, April 5 Human Services Review Meeting & Housing Rankings Colorado River Room 222 Laporte 5:30pm Sunday, April 23 +/- Scorecards Due Online Submission — Tuesday, April 25 Deliberation & Funding Meeting - Housing Colorado River Room 222 Laporte 5:30pm Wednesday, April 26 Deliberation & Funding Meeting – Human Services Colorado River Room 222 Laporte 4:00pm Wednesday, May 10 Regular Board Meeting TBD 5:30pm Wednesday, June 7 Regular Board Meeting TBD 5:30pm Tuesday, June 13 * City Council Meeting – funding adoption (optional) City Hall – Council Chambers 6:00pm Wednesday, July 12 Regular Board Meeting TBD 5:30pm Wednesday, August 9 Regular Board Meeting TBD 5:30pm Wednesday, September 13 Regular Board Meeting TBD 5:30pm Wednesday, October 11 Regular Board Meeting TBD 5:30pm Wednesday, November 8 Regular Board Meeting TBD 5:30pm Wednesday, December 13 Regular Board Meeting TBD 5:30pm • Locations and times may change, and you will be notified via email prior to the meeting. * City Council meeting calendar may be modified at a later date and the funding adoption process will then be realigned AFFORDABLE HOUSING BOARD 2022 Annual Report 202 1 ANNUAL REPORT Page 1 The following lists the major items the Affordable Housing Board (AHB) was involved with during 2022: 1. COMPETITIVE PROCESS FOR ALLOCATING CITY FUNDS FOR AFFORDABLE HOUSING • AHB worked with the Human Services and Housing Funding Board in advising City Council on the funding for affordable housing projects in the spring cycle of the competitive process. • The Board reviewed 6 applications in the spring cycle and made recommendations to the Human Services and Housing Funding Board. 2. LAND BANK PROGRAM • The Board was kept apprised of development activity on the Kechter parcel. The proposed development, Kechter Townhomes, is currently under construction. • The Board supported the BFO request to exercise an option for 5 acres in Northeast Fort Collins. • The Board supported staff efforts to manage and grow this program. 3. HOUSING STRATEGIC PLAN IMPLEMENTATION • The Board received monthly briefings on the implementation of the Housing Strategic Plan. • This included updates and input for the Land Use Code Update, now the Land Development Code, and the Rental Programing and Occupancy Program projects. 4. THE BOARD SENT MEMORANDUMS OR EMAILS OR SUPPORTING BOARD MEETING MINUTES TO CITY COUNCIL REGARDING THE FOLLOWING MATTERS FOR EXAMPLE: • Support for 2022 Private Activity Bond Allocation Assignments • Support for residents purchase of Park Lane Mobile Home Park, now known as Nu evo Vida • Support for Administrative Process for awarding Affordable Housing Fee Credits • Support for Direct Subsidy for Oak 140 from the Affordable Housing Capital Fund • Support for early release of restrictive covenant in exchange for the return of City’s investment in single family home at 331 Howes Street. 5. COUNCIL LIAISON CONTACT • Council Liaison was invited to but was unable to attend any board meetings. 6. BOARD BRIEFINGS AFFORDABLE HOUSING BOARD 2021 Annual Report 202 1 ANNUAL REPORT Page 2 • Displacement Mitigation Mapping Project • Housing Choice Vouchers • Low Income Housing Tax Credits • Private Activity Bond Process and allocation of 2022 bond capacity • State Environmental Justice Cooperative Agreement EPA Grand addressing indoor air quality • Legal Issues affecting Boards and Commissions communications when a referendum process has been initiated to overturn City Council actions • Income Qualified Assistance Program updates and proposed changes • Housing Strategic Plan (Monthly) • HOME American Rescue Plan Act funding • Affordable Housing Fee Credit Eligibility • Mobile Home Resident Rights Activity • ARPA, Proposition 123, and other funding opportunities 7. COMMUNITY MEETINGS: a. Board members attended some of the community outreach and education meetings for the Land Development Code 2021 Work plan: The Board sent a representative to participate in City Council meetings public comment periodically throughout the year, albeit not as often as previous years. • The Board worked to complete their work plan for the year 2021 including holding two meetings without speakers to allow for open board discussions. • The Board pivoted to remote meetings due to the Covid -19 pandemic for the entire 2022 year, except for December which was a hybrid meeting with board members attending in-person. Planning, Development & Transportation Community Development & Neighborhood Services 281 N. College Ave. PO Box 580 Fort Collins, CO 80522 970.416.2350 970.224.6134 FAX www.fcgov.com MEMORANDUM DATE: December 15, 2022 TO: Mayor Arndt and City Council Members THRU: Kelly DiMartino, City Manager Caryn Champine, Director of Planning, Development, and Transportation FROM: Meaghan Overton, Housing Manager Marcy Yoder, Neighborhood Services Manager RE: Proposed Rental Housing Program Design The purpose of this memo is to share high-level design features of the proposed Rental Housing Program that Council will consider on first reading on January 17, 2023. A more detailed description of the program design, implementation timeline, financial impacts, and past Council and community engagement will be provided in the Agenda Item Summary (AIS) for the 01/17/2023 meeting with the corresponding ordinance language. Proposed Program Rationale – Who, What, & Why? Safe and stable housing provides a foundation that allows individuals, families, and communities to thrive. Livable housing has a positive impact on health, economic security, educational attainment, and the overall stability of families and communities. In Fort Collins, the best available data suggests that more than 40% of all housing units are renter-occupied. The renter community in Fort Collins makes up a significant portion of the population and the City does not currently conduct proactive rental property inspections for health, safety, and habitability. While the City maintains a complaint-based rental inspection system to promote safe and habitable housing for renters, this program does not adequately address power dynamics faced by tenants who often fear retaliation, increased rental payments, damaged relationships with property owners, and eviction.1 Community comments during Housing Strategic Plan engagement indicated a range of concerns with the City’s current level of regulation: a need to proactively ensure healthy, safe units; fear of retaliation or loss of housing if renters report substandard or unsafe units; and concerns about discrimination. In response to Council feedback during the August 23, 2022, work session and the December 1, 2022, Council Finance Committee meeting, staff have designed a rental housing program that includes both property enrollment and proactive inspections. This program requires an initial upfront appropriation of $1.6 million for its start-up phase. The program design described in this memo aims to address concerns about the lack of proactive inspection and to ensure safe, 1 Chisholm, E., Howden-Chapman, P., & Fougere, G. (2020). Tenants’ responses to substandard housing: Hidden and invisible power and the failure of rental housing regulation. Housing, Theory and Society, 37(2), 139–161. DocuSign Envelope ID: 65D37884-2D48-4276-8099-E652F9BCDD82 healthy, habitable housing for all Fort Collins residents. It also strives to balance the concerns expressed by landlords and others in the rental industry regarding unnecessary regulation and increased costs. The proposed program includes two primary components – property enrollment and rental inspections. Enforcement checkpoints are built into the program’s design to ensure compliance at each stage. The proposed program requires landlords/property owners to enroll their properties into the program, update contact information annually, and submit their rental businesses to property inspections once every five years to ensure compliance with minimum life, health, and safety standards. The proposed program will also impact renters, who will ultimately benefit from rental units that meet minimum standards but may experience living disruptions due to required property repairs. Additional impacted stakeholders include property managers who may be required to allow scheduled entry onto rental premises for inspections, City staff, and contractors who perform property repairs. Proposed Program Design Overview The following descriptions constitute a high-level overview of the proposed rental housing program upon full implementation. There will be a start-up phase that focuses on outreach, education, and feedback from those entities participating in the initial stages of implementation. Rental Property Enrollment All property owners who rent to tenants would be required to enroll their rental properties into the program, including both owner-occupied rental properties and solely renter-occupied properties. The enrollment information required includes: - The name and contact information of the property owner(s), whether LLC or natural person; - The contact information for the property manager if one is used; - A local contact located no more than 70 miles from the property; - A complete list of additional rental properties owned by the property manager, if applicable - The types of units at the property - Age of units - Yes/No – Whether HUD inspections are already being completed at the property Additional reporting may be added if the start-up phase reveals the need for additional information that will enable more data-informed decision making. Property owners would be required to update their enrollment information annually to ensure that local contact information is up to date, which will ultimately facilitate a streamlined rental property inspection process. Proactive Rental Inspections The key feature of the Rental Housing Program is a proactive inspection program for all renter- occupied properties in the City of Fort Collins. Inspectors will evaluate the health and safety of units based upon a comprehensive list of minimum habitability standards (see Attachment 1 for proposed draft criteria). Under the proposed program, inspections would be conducted by in- house building inspectors rather than a third party to ensure consistency in the application of DocuSign Envelope ID: 65D37884-2D48-4276-8099-E652F9BCDD82 minimum habitability standards for rental properties. Limited exemptions will exist for properties under the age of ten years, which will not require an inspection during that time period, and affordable housing developments that are inspected by the U.S. Department of Housing and Urban Development (HUD). The following rental property classifications will require inspections: - Single detached - Attached - Multi-unit buildings - Condos - Mobile homes All single detached, attached units, and individually owned units, regardless of property type, will require an inspection once every five years. For multi-unit buildings in which units share the same property owner, properties will be inspected on a percentage basis. The program will require buildings with 0-10 units to be 100% inspected, 11 to 100 units to have 10% of units inspected and buildings with greater than 100 units to have 5% of units inspected. The percentage-based inspections will allow building inspectors to identify the general state of repair for multi-unit buildings, reinforce the City’s rental housing standards of habitability for multi-unit buildings, and relieve the burden on staff and property owners of inspecting every unit in large apartment complexes with several hundred units. Building Type % Inspected Single unit, detached 100% Single unit, attached (e.g., townhouse) 100% Individually owned (e.g., condo) 100% Multi-unit, 0-10 units` 100% Multi-unit, 11-100 units 10% Multi-unit, 100+ units 5% The implementation of inspections will be staggered, with city staff inspecting roughly 20% of the rental housing stock each year. After the start-up phase, this is likely to happen by geographic sections of the city. As a result, the program will not reach full implementation until five years after it formally begins upon the completion of the initial start-up phase. Units will then be inspected every five years after their first, initial inspection. In addition to the implementation of proactive rental housing inspections, the current complaint- based rental inspection system will remain in place. Maintaining the complaint-based system will allow tenants to report off-cycle life, health, and safety concerns that may arise between inspections. Moreover, this system will allow renters in multi-unit buildings whose units were not selected for inspection in the most recent round for that property to report concerns. If property violations are found upon inspection, property owners will receive a notice of violation with a specified amount of time to cure the violation(s) depending on severity and implications for renter life, health, and safety. Properties with violations will require subsequent reinspection to ensure compliance. Proposed Enforcement Checkpoints DocuSign Envelope ID: 65D37884-2D48-4276-8099-E652F9BCDD82 Because the rental housing program, as proposed, is comprised of many components and sequential elements, it has been designed to include several enforcement checkpoints. The following graphic illustrates places in the enrollment and inspection processes where the program design builds in enforcement options. The goal is always voluntary compliance rather than enforcement. The start-up phase will be heavily focused on outreach and education to mitigate the need for enforcement for the majority of participants. If unpermitted work is identified during the rental housing inspection that presents a life, health, or safety issue, a violation notice and enforcement actions would follow the current building code processes. Penalties for failure to comply will include fines, civil penalties, and, upon several repeated instances of noncompliance, misdemeanor charges. DocuSign Envelope ID: 65D37884-2D48-4276-8099-E652F9BCDD82 Financial Impact and Fee Structure DocuSign Envelope ID: 65D37884-2D48-4276-8099-E652F9BCDD82 On December 1, 2022, staff presented initial estimates of the proposed rental housing program’s initial and ongoing costs and anticipated fee structure, which has been designed to make the program self-sustaining upon full implementation. Two of three Council Finance Committee members were supportive of an appropriation of $1.6 million from General Fund reserves to fund the first two years of the program in its start-up phase with the following estimated cost breakdown. The total amount has been rounded to $1.6 million to provide for an inflationary increase in 2024. The program fee options are all designed to cover all administrative costs for the first five years of implementation. Fees can be assessed per unit, per property, or using a hybrid approach. FTE Per FTE Cost 2023 Estimate 2024 Estimate Compensation Program Manager 1 $90,000 $67,500 $90,000 Engagement Specialist 1 $65,000 $48,750 $65,000 Admin/Tech 1 $50,000 $37,500 $50,000 .25 Deputy CBO 0.25 $25,000 $4,688 $6,250 Lead Bldg Inspector 1 $80,000 $60,000 $80,000 Bldg Inspector 3.25 $70,000 $113,750 $227,500 Bulding and Dev. Review Tech 1 $60,000 $30,000 $60,000 Total Salaries 8.5 $362,188 $578,750 Benefits 0.25 $90,547 $144,688 One-Time Costs Software 1 $75,000 $75,000 $0 Translation 1 $10,000 $10,000 $0 Vehicle 4.25 $30,000 $127,500 $0 Clothing 4.25 $500 $2,125 $0 Boots 4.25 $160 $680 $0 Tools 4.25 $100 $425 $0 iPad 4.25 $1,300 $5,525 $0 Destop Computer 4.25 $500 $2,125 $0 Total One-Time Costs $223,380 $0 Ongoing Annual Marketing 1 $20,000 $20,000 $20,000 Postage 1 $10,000 $10,000 $10,000 Phone 4.25 $50 $213 $213 Clothing 4.25 $250 $1,063 $1,063 Vehicle Maintenance and Fuel 4.25 $10,000 $42,500 $42,500 Total Ongoing Annual Costs $73,775 $73,775 Total Compensation/One-Time/Ongoing Costs $749,889 $797,213 Total 2023-2024 $1,547,102 DocuSign Envelope ID: 65D37884-2D48-4276-8099-E652F9BCDD82 The fee analysis from Root Policy Research notes that a per-unit structure is more expensive for larger multifamily properties whereas the per-property fee is more expensive for single-unit owners. The hybrid fee provides the most equitable distribution of fee costs among different property types and unit counts compared to the other two fee structures. Staff concurs with Root Policy Research’s recommendation to pursue a hybrid fee structure. The figure below outlines all the potential fee options and the costs to a range of property owners on an annual basis. Under Option 3 (Hybrid Fee Structure) the cost to a property owner whose rental units require inspection would be $53 per property and $19 per unit annually. Fees will be assessed annually at either initial enrollment or upon re-enrollment in the program. DocuSign Envelope ID: 65D37884-2D48-4276-8099-E652F9BCDD82