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HomeMy WebLinkAboutParks And Recreation Board - Minutes - 07/27/2022Page 1 Ken Christensen, Chair Park Shop Catharine Carabetta, Co-Chair 413 South Bryan Avenue Bob Kingsbury Michael Novell Marcia Richards Jon Corley Nick Armstrong Paul Baker Meghan Willis Fort Collins, Colorado Hybrid Meeting July 27th , 2022 5:30pm Participation for this hybrid Parks and Recreation Advisory Board meeting will be available in person, online or by phone. Public Participation (In-Person & Online): Individuals who wish to address the Parks and Recreation Board via remote public participation can do so through Zoom at: https://fcgov.zoom.us/j/92967039173?pwd=a2Z6cVBvcU5lYURnME1oZ29pczFlZz09 Meeting ID: 929 6703 9173 Passcode: ?jyJR^q2 Individuals participating in the Zoom session should also watch the meeting through that site. The virtual meeting will be available to join beginning at 5:30pm,July 27th 2022. If attending virtually, participants should try to sign in prior to the 5:30pm meeting start time, if possible. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the Zoom session to ensure all participants have an opportunity to address the Board or Commission. In order to participate: Use a laptop, computer, or internet-enabled smartphone. (Using earphones with a microphone will greatly improve your audio). You need to have access to the internet. Keep yourself on muted status. Page 2 • CALL TO ORDER O Ken Christensen called the meeting to order at 5:33 pm. • ROLL CALL o Board Members Present ▪ Ken Christensen –Chair ▪ Catherine Carabetta – Co Chair - absent ▪ Bob Kingsbury -absent ▪ Mike Novell -absent ▪ Nick Armstrong ▪ Paul Baker ▪ Marcia Richards ▪ Jon Corley ▪ Meghan Willis o Staff Members Present ▪ LeAnn Williams – Director of Recreation ▪ Mike Calhoon – Director of Parks ▪ Sarah Olear-Sr. Supervisor, Recreation ▪ Seve Ghose-Director of Community Services ▪ Cortney Geary-Active Modes Manager ▪ Rachel Ruhlen-Planner, Transportation with FC Moves ▪ Kyle Lambrecht-Sr Planner, Trails with Park Planning Page 3 • INTRODUCTION o Announcements o Attendance • AGENDA REVIEW o Adjustment: Community Services Director updates will occur after the approval of minutes. • CITIZEN PARTICIPATION (10 minutes) o David Munro from ARC of Larimer County joined to listen. He would be interested in returning later to talk about ARC and accessibility. • APPROVAL OF MINUTES o Nick Armstrong moved to approve the April minutes. Marcia Richards seconded. All board members were in favor. • COMMUNITY SERVICES DIRECTOR UPDATES-SEVE GHOSE o Budget reviews are in full swing. Offers from Community Services area try to capitalize on multi service partnerships. The recommended budget goes to council in November for the first reading. o The new City Manager is Kelly DiMartino. o Kelly’s DCM position is currently open. The individual hired will oversee Sustainability, Community Services, and Mobility &Transportations. o Forestry is working on long term planning to combat Emerald Ash Borer. o The Senior Center is hosting a Community Services 101 for 250 staff. It will consist of 8 sessions where staff rotate through to learn about each other. Board members are welcome. ▪ August 22nd, from 7:30 am-5:00 pm at the Fort Collins Senior Center. ▪ Contact Seve at sghose@fcgov.com if you plan to attend. o Traverse Park officially opened 2 weeks ago. 51 parks! • UNFINISHED BUSINESS o Sustainable Funding Update. Mike Calhoon (5 minutes) ▪ Overview: The goal is to fund budget shortfalls in 4 areas: Our Climate Future, Affordable Housing, Transportation Master Plan, and the Infrastructure Replacement Plan for Parks and Recreation. It total, it is about a $40 million shortfall annually. In the last council work session, it was determined that the team should attempt to gain funding for $20 to $40 million dollar fix. Various tools were discussed to achieve meeting the funding shortfall. ▪ September 1st, will be the 4th council finance committee meeting to gain more clarity. The team will gauge council’s thoughts on various portfolios presented to them. ▪ Currently there is no actions the board can take. o Budgeting for Outcomes -Offer Considerations-LeAnn Williams, Kyle Lambrecht, Mike Calhoon ▪ BFO Process o There are 7 service areas: Neighborhood Livability and Social Health, Culture and Recreation, Economic Health, Environmental Health, Safe Community, Mobility and Transportation, and High Performing Government. Departments try to align and sell offers to various strategic outcome areas where the offer will help to move their own strategic plan forward. Page 4 o Council approves the strategic plan. Offers are written by departments that tie to an objective from the strategic plan. D epartments then create budget requests to sell to different areas. A BFO team is created for each service area made up of staff from various areas. They review all the offers then rank them. Money is then allocated down the list. Where the money runs out is called the Drilling platform. Those about the platform will be recommended to fund, those below will not. Recommendations and edits occur with Directors, and then the City Manager. Council then reviews and it in the beginning of November. By the second reading of the budget at the end of November, they must pass a balanced budget. ▪ Regarding offers, please review the attached Parks and Rec Board BFO offers 7-27- 2022 PowerPoint. Offers in green are most likely to pass, offers in yellow are questionable, and offers in red are most likely not to be funded. ▪ Discussion regarding the budget occurred between board members. Directors shared that their Master Plans steer budget offers. The budget timeline can often be challenging to align with other timelines for alternative funding options like the State of Colorado. When possible, departments work with outside agencies as partners like PSD, local businesses, the state, and county. ▪ How can the board assist? o Write a letter of support for the Master Planning Existing Parks for Park Planning. o Write a letter of support for the 3.0 FTE Classified Building Attendants for Recreation. o Complete by the August board meeting to be voted on for council. Ken Christensen makes a motion to form an ad hoc committee to draft a letter to council to advocate for budget items that are either yellow or red that directors recommend they need a show of support from the board. This motion is seconded by Nick Armstrong and all board members are in favor. o Nick, Ken, and Jon will form the ad hoc committee. • NEW BUSINESS o Active Modes Plan-Cortney Geary ▪ The Active Modes plan is an update to the Pedestrian and Bicycle Plan that incorporates micro mobility. The goal is to improve safety and increase connectiveness. Current pedestrian and bicycle routes were assessed. Based on feedback from community engagement various pedestrian infrastructure and bicycle infrastructure were determined. The plan will implement the planned infrastructure in 5 years and 10 years. The public draft can be found here: https://www.fcgov.com/fcmoves/active-modes-plan. Comments can be made by clicking the “Provide Feedback” button. ▪ The draft goes to council for review through August 24.There will be a work session October 25. There will be an adoption hearing in December. ▪ How can the board assist? o The board can help by reviewing the plan. At the August 24th board meeting they can call a vote to recommend the plan for adoption. ▪ Questions regarding the Active Modes plan can be sent to Cortney Geary at cgeary@fcgov.com. • BOARD MEMBER REPORTS o Appointment of FC Bikes Representative ▪ Marcia Ricahards volunteered to act as liaison for the Bicycle Advisory Board. Nick Armstrong volunteered as a backup. The Bicycle Advisory board meetings occur on the 4th Monday of each month from 6 to 8 pm. Liaisons share information between boards. ▪ Ken Christenson made a motion to apport Marcia as liaison with Nick as a backup for the Fort Collins Advisory board. Nick Armstrong seconded the motion and board members were all in favor. Page 5 • RECREATOR ARTICLE SCHEDULE o The Spring Recreator, which includes the months of February-May, will be due in end of October/beginning of November. o The board will decide in August regarding a Recreator topic. • OTHER BUSINESS (30 minutes) 1. RECREATION UPDATE – LeAnn Williams • Hosted the CARA track meet at Fort Collins high school with over 1,000 athletes. • Successful Fourth of July parade with great attendance. • On track in the budget process. • Expenses are down due to full time vacancies. • We are still understaffed in certain positions. • There are 2 weeks left of Camp. • City Park pool is heavily used with the higher temperatures. • Maintenance week shutdown will be occurring at Foothills. • We are in final interviews for some full time positions. • We are still experiencing rolling closures due to building attendants and customer service staff shortages. • The South East Community Center, which was a CCIP project approved in 2015, is working on partners with PSD and the library district. Council will discuss in the August 23rd work session. 2. PARK PLANNING AND DEVELOPMENT UPDATE – Kyle Lambrecht • The East Park Maintenance Facility is in progress. • Bucking horse park had broken ground. • They are working on the Poudre trail in partnership with the Great Outdoors CO and other regional partners. The funding has been challenging due to aligning performance end dates. • Currently in the process of trying to connect the Mail creek trail with the power trail to Kinard middle school. • Working on a Master Plan update. 3. PARKS UPDATE – Mike Calhoon • Successful Fourth of July parade due to all the hard work from various departments across the City. • Park Rangers had1400 contacts. Over 1,000 were positive contacts. Less than 100 were with the transient population. 28 campsites were discovered. • Traverse Park had it’s grand opening. • Crack fill work on various court surfaces has been completed. • Hosted theTriple crown Sparkler convention. • The Emerald Ash Borer Response plan has been put into action. 2100 ash trees will have staged decline on them in the upcoming years. The City has about 6,000 ash trees left. 600 of those trees will be long term protected. 4. 6 MONTH PLANNING CALENDAR REVIEW • August 23rd-Work Session-Wireless Telecommunication Land Use Code Update; Southeast Community Recreation Center – Aquatics Strategy. • September 6th-Regular Meeting-2023-24 Budget Public Hearing Dates (consent). • September 13th-Work Session-2023-24 Recommended Budget Review #1. • September 20th-Regular Meeting-2023-24 Recommended Budget Review-Public Hearing #1. • September 27th-Work Session-2023-24 Recommended Budget Review #2 • October 4th – Regular Meeting-2023-24 Recommended Budget Review -Public Hearing #2. • October 11th-Work Session-2023-24 Recommended Budget Review #3. Page 6 • October 25th –Work Session-Active Modes Plan. • November 1st – Regular Meeting-Budget Adoption 2023-24. • November 8th – Work Session-Regional Water Update and Water Resources Matters Study Results. • November 15th – Regular Meeting-Setting Local Minimum Wage. • December 6th Regular Meeting-Active Modes Plan Adoption. • December 13th – Work Session-Sustainable Funding Update. • ADJOURNMENT o Nick Armstrong made a Motion to adjourn at 8:33 pm. Marcia Richards seconded board members were all in favor.