HomeMy WebLinkAbout2021 - Human Relations Commission - Work PlanHuman Relations Awards 2021 Work Plan TASK/ACTION DUE DATE LEAD COMPLETION DATE Invite Mayor, HRC Liaison and Councilmembers to 2021 program July 31 Beth July 28 Approve 2021 HR Awards website language September 9 All September 9 Post revised HR Awards language on HRC website September 17 Carol September 30 Finalize Call for Nominations letter to be sent to community members and organizations (HRC to receive copy for distribution) September 21 Beth, Jean, Oscar, Carol (all members to distribute to community contacts) October 6 Create draft program agenda for December 7th event October 4 Beth, Jean, Oscar, Carol October 6 Review and revise work plan and draft program agenda with HRC October 14 (HRC meeting) Beth, Jean, Oscar, Carol October 25 Nomination Period Ends October 24 Finalize letters to Nominators and Nominees who are award recipients; finalize letters to Nominators and Nominees not selected as award participants November 8 Oscar, Carol, Jean, Beth November 12 Send nomination spreadsheet, nominations, and award criteria to HRC October 29 Beth, Carol October 27 Select award recipients, finalize program agenda and HRC responsibilities November 11 (HRC meeting) All November 11 Send letters to Nominators and Award recipients congratulating them and providing Award November 12 Vic and Beth November 12
ceremony details; send letters to Nominators and Nominees not selecting as recipients Order award artwork and origin of artwork document November 15 Vic November 12 Secure language and sign interpreter November 19 Carol December 1 Draft Mayor and Mayor Pro‐tem remarks and send to Sarah Kane November 19 Beth November 18 Determine whether Award Ceremony will be hybrid or in‐person November 20 Beth, Jean, Oscar Carol November 11 Order refreshments, if in person event November 23 Phil/Jean November 30 Secure photographer, if in person event November 23 Beth November 11 Create Award Program November 30 Carol Hold practice session for HRC December 1 All 1‐2pm ZOOM – Carol to schedule Human Relations Award Ceremony! December 7, 4‐5pm All 3pm run through and set up at City Hall