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HomeMy WebLinkAboutParks And Recreation Board - Minutes - 03/23/2022Page 1 Ken Christensen, Chair Park Shop Catharine Carabetta, Co-Chair 413 South Bryan Avenue Jesse Scaccia, Secretary Fort Collins, Colorado Bob Kingsbury Michael Novell Michael Tupa Regular Meeting March 23rd, 2022 5:30pm Participation for this hybrid Parks and Recreation Advisory Board Meeting will be available in person, online or by phone. Public Participation (In-Person & Online): Individuals who wish to address the Parks and Recreation Board via remote public participation can do so through Zoom at: https://fcgov.zoom.us/j/92967039173?pwd=a2Z6cVBvcU5lYURnME1oZ29pczFlZz09. Individuals participating in the Zoom session should also watch the meeting through this site. The virtual meeting will begin at 5:30 pm, day of the meeting. If attending virtually, participants should try to sign in prior to the 5:30 pm meeting start time, if possible. For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the Zoom session to ensure all participants have the opportunity to address the Board or Commission. In order to participate: Use a laptop, computer, or internet-enabled smartphone. (Using earphones with a microphone will greatly improve your audio). You need to have access to the internet. Public Participation (Phone): As listed above, if joining via phone the meeting will begin at 5:30 pm. Please call in prior to the meeting, if possible using one of the numbers listed below. For public comments, the Chair will as participants to click the “Raise Hand” button to indicate you would like to speak at that time-phone participants will need to hit *9 to do this. Staff will be moderating the Zoom session to ensure all participants have an opportunity to address the committee. Once you join the meeting, keep yourself on muted status. Dial by your location +1 720 928 9299 US (Denver) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 646 558 8656 US (New York) Parks and Recreation Advisory Board MINNUTES Page 2 +1 312 626 6799 US (Chicago) Meeting ID: 929 6703 9173 Find your local number: https://fcgov.zoom.us/u/abM0VUY5a0 Documents to share: If residents wish to share a document or presentation, the Staff Liaison needs to receive those materials via email by 24 hours prior to the meeting. Individuals uncomfortable attending in person or unable to access the Zoom platform or unable to participate by phone are encourage to participate by emailing general public comments you have to mcalhoon@fcgov.com. The Staff Liaison will ensure the Board or Commission receives your comments. If you have specific comments on any of the discussion items scheduled, please make that clear in the subject line of the email and send 24 hours prior to the meeting. • CALL TO ORDER o Ken Christensen called the meeting to order at 5:46 pm. • ROLL CALL o Board Members Present ▪ Ken Christensen –Chair ▪ Catherine Carabetta – Co Chair ▪ Jesse Scaccia– Secretary ▪ Bob Kingsbury ▪ Mike Novell ▪ Vacancy ▪ Vacancy ▪ Vacancy o Staff Members Present ▪ LeAnn Williams – Director of Recreation ▪ Mike Calhoon – Director of Parks ▪ Jennifer Torey - Park Planning & Development ▪ Sarah Olear-Senior Recreation Supervisor/Board Support ▪ Cortney Geary-Active Modes Manager ▪ Ralph Zentz-Assistant City Forester ▪ Seve Ghose- Director of Community Services • INTRODUCTION O Review the Boards and Commissions Manual. • AGENDA REVIEW o Cortney Geary will be providing the FC Bikes update instead of Mike Tupa. • CITIZEN PARTICIPATION (10 minutes) o None • APPROVAL OF MINUTES o Catherine Carabetta moved to approve the February minutes. Jesse Scaccia seconded. Motion passed 5 approved, 0 opposed. Page 3 • UNFINISHED BUSINESS o Sustainable Funding Update. Mike Calhoon (10 minutes) ▪ The Infrastructure Replacement Program had their 3rd meeting with Council Finance Committee. The Our Climate Future Program was woven into the plan regarding the funding gap in the 3 areas; Affordable Housing, Transportation Master Plan implementation and Parks Infrastructure Replacement Program. The first Work Session with be on April 12th and will cover the funding gap in each of these areas. • NEW BUSINESS o Active Modes Plan Update -Cortney Geary, Active Modes Manager (30 minutes) ▪ Cortney presented on updates to the Active Modes Plan. They are partnering with CSU, Tool Design Consulting firm, Technical advisory committee, and various community advisory committees to consolidate/update the 2011 pedestrian plan and 2014 bicycle plan. To do this, they have implemented a variety of engagement methods like visiting boards and commissions, school groups, and community connectors to gain feedback from various user groups in the community. ▪ How the board can support: • Complete the short survey and web map. • Review the Active Modes Plan website • Share Fort Collins bike maps o Trees as Infrastructure – Ralph Zentz, Assistant City Forester (20 minutes) ▪ The Forestry department is working to recognize trees as permanent infrastructure. By changing the City code (Chapter 27 of the Municipal Code and Lad use code) to recognize trees as infrastructure, the department can better protect the current 57,500 trees the department oversees and eventually private trees as well. A change in code will allow for funding to be gained when trees are damaged, FEMA funds to be collected, and trees to be protected from developers. ▪ How the board can support: • The Forestry department would like a motion to support codifying of trees as infrastructure. ▪ Bob Kingsbury submitted a motion to strongly support the City Forestry Department to codify trees as infrastructure. Catherine Carabetta seconded. Motion passed 5 approved, 0 opposed. o Budgeting for Outcomes Kickoff-Mike Calhoon (20 minutes) ▪ The Budgeting for Outcomes cycle is beginning again. The process begins with the Community and City Council. Based on their priorities a strategic plan is adopted. The budget is built to support that strategic plan. The plan is built around 7 key outcome areas: Neighborhood Livability and Social Health, Culture and Recreation, Economic Health, Environmental Health, Safe Communities, Transportation & Mobility, and High Performing Governments. Sellers (departments across the city) try to craft budget requests that will help one or more key outcome area to achieve strategic objectives. They use metrics and data to show objectives can be met. Currently the Strategic plan is being approved and departments are creating offers to achieve strategic objectives. Next, sellers prepare and submit offers, BFO teams will prioritize, and rank offers. The Budget Lead Team then makes recommendations and fine tune offers. The first reading of the budget will occur in the November City Council meeting. ▪ How the board can support: • Provide feedback and ideas for budget offers. • Attend council meetings and provide feedback or support. • BOARD MEMBER REPORTS o FC Bikes-Cortney Geary (10 minutes) Page 4 o Currently working to get Statewide safety stop legislation approved. The legislation treats stop signs as yield signs and stop lights as stop signs for bicyclists. The Bicycle Advisory Committee expressed support for that legislation. • RECREATOR ARTICLE SCHEDULE o May 13th Due date for Infrastructure Replacement Plan. • OTHER BUSINESS (30 minutes) 1. RECREATION UPDATE – LeAnn Williams • Aquatics: i. Hiring Aquatic Supervisor position. ii. Compared our aquatic staffing to other Front Range communities and found we have the lowest staffed aquatics based on pools in the Front Range. iii. To support better staffing, submitted a BFO offer that allows for hourly conversions into full time staff. • Backfill manager into Operations and Logistics manager i. This role will replace an open manager position with a manager who oversees Infrastructure management. The role will look over inventory of recreation facilities in partnership with operations services . ii. The goal will be to streamline all facilities to run in similar fashion. • Mulberry Pool modified hours (closed 8:30 am to 4:30 pm through May 23rd) due to staff availability. • Aquatic Study overview from City Council work session on 3/21: i. Mulberry needs close to $5 million to maintain operations. ii. Council supported redirecting funds to the SE Community Center as an aquatic footprint and trying to find a replacement for lost resource. iii. June 28th Recreation will be going back to council to discuss the SE Community Center. iv. The goal would be for Mulberry to keep functioning for 2 years as is. 2. PARK PLANNING AND DEVELOPMENT UPDATE – Jennifer Torey • East Park maintenance facility is being built. • Edora disc golf improvement should be finished by spring. • Buckinghorse design is almost complete. It should be built this year but planting will occur in spring of 2023 • A current goal of Park Planning is to coordinate with the Development Review Process to make code changes on how parks get reviewed and processed. They are trying to skip the planning and zoning hearing with the new code which will shorten the process timeline and will help to lock in prices on contractors. 3. PARKS UPDATE – Mike Calhoon • East Maintenance facility starting, which will include additional electric vehicle charging stations. • Outdoor scheduling started last weekend and CSU Club Baseball started practicing already. • Fertilization happened prior to snow. • Parks has completed snow removal for 3 snow incidents for the month. • Linden street upgrade is in progress. • The Arbor Day proclamation on April 9th will be at Zach elementary and all 4th graders should receive seedlings. • Codifying trees as infrastructure. • Forestry division is resource for other City Departments, taught proper chainsaw techniques. • Rangers contacts with the public; 681 contacts were made. Only 18 were with the transient community and Rangers were able to use the “Authority of the Resource”. Page 5 • Edora Pond floating dredging preparation has begun. Materials will be used at future park sites. • April 9th is the hiring fair at FAC. • 8 new hourly people oriented on same day for the first time in 2 years! • New cameras have been placed at Twin Silos. 4. COMMUNITY SERVICES DIRECTOR UPDATES-Seve Ghose • Dr. Compton coming on April 11th, email Sghose@fcgov.com if interested in attending. • Seve is looking to coordinate a discussion between all boards within Community Services to share synergy and ideas. • The Senior Center is hosting Seve’s Community Services 101 to educate internally between the 5 departments within Community Services. 5. 6 MONTH PLANNING CALENDAR REVIEW • April 5th-Regular Meeting-2022 Reappropriation Ordinance. • April 12th-Work Session-Sustainable Funding Plan. • April 26th-Work Session-Boards and Commission Discussion. • May 10th-Work Session-Wireless Telecommunication Master Plan Land Use Code Strategies. • May 17th-Regular Meeting-Trees as Infrastructure. • May 24th-Work Session-Expanded Outdoor Dining. • June 28th-Work Session-Southeast Recreation and Innovation Center. • July 12th-Work Session-Minimum Wage Analysis. • August 23rd-Work Session-2023-24 Recommended Budget Preview; Civic Center Master Plan; Regional Water Update and Water Resources Matters Study Results. • September 6th-Regular Meeting-2023-24 Budget Public Hearing Dates (consent). • September 13th-Work Session-2023-24 Recommended Budget Review #1. • September 20th-Regular Meeting-20023-24 Recommended Budget Review-Public Hearing #1. • September 27th-Work Session-2023-24 Recommended Budget Review #2 • ADJOURNMENT o Jesse Scaccia made a motion to adjourn. Catherine Carabetta seconded. The meeting adjourned at 8:16 pm.