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HomeMy WebLinkAboutGolf Board - Minutes - 03/09/2022 Golf Board TYPE OF MEETING – (REGULAR) March 9, 2022 6:00 PM Hybrid Meeting 03/09/22 – MINUTES Page 1 1. CALL TO ORDER • Kathy Meyer called the meeting to order at 6:00 PM 2. ROLL CALL • Board Members Present o Patrick Dawson o Rory Heath o Melissa King o Ross Liggett o John Litel o Kathy Meyer o Devon Petersen • Board Members Absent o All members were present. • Staff Members Present o Kathryn Gehrke o Valerie Van Ryn o Scott Phelps o Dawn Worth 3. AGENDA REVIEW • Kathy mentioned that Marketing staff will be presenting prior to unfinished business. 4. PUBLIC PARTICIPATION • No citizen participation 5. APPROVAL OF MINUTES On a motion by Ross, seconded by Melissa, the Board voted (7:0) to approve the February 9, 2022 Minutes. 6. UNFINISHED BUSINESS • POS/Tee Sheet update Scott informed the Board that we are getting close to going live with Lightspeed. Jared will be working with VSI and Lightspeed during the data migration. The new control BOARD NAME TYPE OF MEETING – (REGULAR) 0 3/09/22 – MINUTES Page 2 panels have been installed on the range machines. The range machine software upgrade has new capabilities that we’re unable to utilize at this time, due to the city’s requirements for credit cards. We are hoping the city can come to an agreement with their credit card processor so we will have the opportunity to utilize these functions in the future. Scott will update the Board at their April meeting. • Irrigation Systems We were able to appropriate some of our reserves to make some materials purchases prior to the issuance of the bond to avoid further inflation. Scott said we are unable to finalize the installation contract until we receive the proceeds from the bond. We are still bonding with the Hughes Stadium purchase. This item will not go to City Council until May, so we likely won’t have funds in hand until July. We are still anticipating construction to start October 1. • Youth Scholarship Application The Youth Scholarship applications will be finalized by Friday. Marketing will promote this on the website, through social media and will also be providing the courses with posters. We will gather applications into April and access award timing by how many applications we receive. Scott said we do have preference to award Fort Collins residents, but if we don’t receive many applications, we will do more promoting to surrounding areas. 7. NEW BUSINESS • 2022 Golf Marketing Plan Valerie Van Ryn, Lead Recreation Marketing Specialist, and Kathryn Gehrke, Senior Recreation Coordinator, presented the 2022 Golf Marketing Plan. Valerie reminded the Board that they present an annual recap of the past year in December and take feedback from the board on suggestions for the upcoming years plan. From the feedback they received they put together the plan they presented tonight. Kathryn said they are anxious to see what marketing capabilities Lightspeed will have. Valerie said they would like to work with Poudre School District to get information out to the students regarding our junior programs. Scott said we would like to explore implementing our own website. John mentioned that there was some push back from IT when he was looking into that. It had to do support and costs. A copy of the full presentation is available by emailing golf@fcgov.com. • Election of Officers After a brief discussion, the Board voted (6:0) to elect Ross Liggett as Board Chairperson, (4:2) to vote Kathy Meyer as Board Vice Chairperson & (4:2) to vote John Litel as Board Secretary. The Board members elected, abstained from voting for themselves. BOARD NAME TYPE OF MEETING – (REGULAR) 0 3/09/22 – MINUTES Page 3 8. ROUNDS REPORT/FINANCIAL UPDATE • Scott mentioned that we didn’t have any rounds in February. He discussed the 4-year average. Scott reviewed the financials and pass sales. Weather conditions in January and February were not conducive to play so our revenues are down from this time last year. We have however sold more passes than we did this time last February. Scott mentioned that it is likely do to us selling the 2022 passes at last year’s rate through the end of December. 9. OTHER BUSINESS • City Park Nine Maintenance Concerns Devon wanted further clarification from last month’s staff presentation. Scott reviewed the City Park Nine Budget with the Board. He reminded the Board that we are an Enterprise Fund, therefore we do not receive any assistance from the General Fund, and what we make is what we have available for spending. Devon mentioned that he just wanted a better understanding of the process to determine if there were any funding issues that the Board could assist with. • Super Twilight/Twilight Program The Board chose to table this item since rates have already been submitted. If staff determines there is a need, the Board will discuss it at that time or during the fee review later this year. 10. ADJOURNMENT On a motion by Kathy Meyer, seconded by Ross Liggett, the Board adjourned at 8:40.