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HomeMy WebLinkAboutParks And Recreation Board - Minutes - 03/24/2021 PARKS AND RECREATION BOARD TYPE OF MEETING – REGULAR Date, Time: Wednesday, March 24, 2021, 5:30pm Location: Zoom meeting 03/24/2021– MINUTES Page 1 1. CALL TO ORDER • Ken Christensen called the meeting to order at 5:37pm. 2. ROLL CALL • BOARD MEMBERS PRESENT o Catherine Carabetta –Chair (excused late arrival 6:00pm) o Mary Carlson o Ken Christensen – Co Chair o Shari Heymann – (excused absence) o Jesse Scaccia – (excused absence) o Bob Kingsbury - Secretary o Jeff Haber o Mike Novell o Mike Tupa – (late arrival 6:15pm) • STAFF MEMBERS PRESENT o Aaron Harris – Interim Recreation Director o Rob Crabb – Sr. Manager, Parks o Kendra Boot – Sr. Manager, Forestry o Mike Calhoon – Director, Parks o Craig Kisling – Landscape Architect, Park Planning and Development o Stephanie Whall – Business Support III/Board Support 3. AGENDA REVIEW • The Recreator article call out was added to the agenda. 4. CITIZEN PARTICIPATION • No citizen participation 5. APPROVAL OF MINUTES PARKS AND RECREATION BOARD TYPE OF MEETING – REGULAR 03/24/2021 – MINUTES Page 2 Mary Carlson moved to accept minutes as presented and Jeff Haber seconded. February 2021 minutes were approved. Motion passed 5 to 0. 6. UNFINISHED BUSINESS • Budgeting for Outcomes BFO201 o Mike reviewed the leadership system budget process including a review of the strategic plan and the measuring process. Using an example of a culture & recreation scenario, he walked the Board through the Strategy Maps approach and informed the Board that each outcome of BFO is reviewed quarterly with the ELT team.  The strategy behind the prioritization of the 7 goals was discussed. This process includes each department creating the offers, then BFO teams review the offers, rank the offers, and this will set the priorities as the allocation of monies is made by the Budget Lead Team (BLT). The BLT then takes the outcome teams’ recommendations, adjusts them if needed and passes them to the City Manager. The City Manager reviews them and makes adjustments as necessary, then passes them to City Council. Council does public outreach, makes adjustments and then after that, the Council may approve them.  The impact of the post-storm tree clean up will have an impact on the BFO process because it will drain the general fund reserve. • Enhancement Offers – o Recreation: Aaron Harris  Ongoing Offers – They have traditionally been allowed to ask for what they’ve had in the past to maintain the same standard of operations, with moderate increases for inflation or increased labor costs.  Enhancement Offers: The budget is tight this year, so offers are simple. They will need additional resources from the general fund to help fund their offers. • The Recreator wasn’t able to generate as many advertisers as previously, and they want to avoid being reliant on advertisers. The Recreator will continue to partner with 3rd party providers that offer classes. They are currently looking at many different funding options including only one premier sponsor. • Recreator Scholarships - This is the first year we have asked for additional funding for scholarship program due to increased demand. o Parks Enhancements: Mike Calhoon PARKS AND RECREATION BOARD TYPE OF MEETING – REGULAR 03/24/2021 – MINUTES Page 3 o Mike reviewed several open positions Parks will be trying to fill. Specifically, Parks will be looking to split a Development Review Position- with Park Planning, and a Water Resource Specialist with Natural Areas and Park Planning o Restoration offers and enhancements including upgrading a contractual specialist position were also discussed. • Craig – Park Planning o Ongoing Offers were reviewed again from the previous meeting.  There was interest from the Board on the parameters surrounding park naming. It is marked down as a discussion item for April’s P&R Board meeting. City Give and Park Planning will be leading the discussion.  It was clarified that Parks and Park Planning do have to request the approval of all funds appropriated for neighborhood parks and park refreshes from City Council through the BFO process even if funds are dedicated to them. o Enhancement Offers  There were 3 different scalable strategies proposed to implement the City Park Train and new courts at City Park.  Also there was an offer put in to begin Master Planning existing parks 7. NEW BUSINESS • Storm Update: Kendra Boot o The Storm Plan designed in 2017, was put into action for the latest storm and worked very well. The storm response was split into 4 areas: Areas 1,2,3,4. The highest impact was to Area 1 (severely impacted) in Old Town that contained the most mature trees. Areas 2,3,4 were categorized as moderately impacted. o There was a press release sent out to notify the public of 2 free limb drop off sites in Fort Collins (at Hageman’s and CSU old Hugh’s Stadium site) this past weekend (www.fcgov.com/forestry/urban-forest-storm- response.com. In addition to posts on different social media outlets. o The clean up from this storm will take 6-9 months to complete. o Several Board members were very impressed with the City’s response to the storm. • Parks and Recreation Board Letter for the Recreator o It was decided that Mike Tupa will write on the topic of Bike Trails, e-bikes and/or the use of bike trails in Fort Collins for the Summer edition of the Recreator Letter from the Board, which is due April 2nd, 2021. The letter should be 300-1000 words in length. PARKS AND RECREATION BOARD TYPE OF MEETING – REGULAR 03/24/2021 – MINUTES Page 4 o The Board agreed that the Fall Recreator letter should focus on the Parks and Recreation Master Plan. Ken volunteered to author that one. 8. BOARD MEMBER REPORTS • Mike Tupa – o FCMoves discussed active mode plan that is currently in the works. o NPO is working on regional trails, north to Wellington, south to Milliken. They will do test signage along Poudre River Trail. o New rentable bikes will be out on streets soon from a new contractor. o Lory State Park trail planning is underway. o There is a study underway on the location where the Poudre River Trail crosses Linden to Heritage Park. They are hoping to make improvements on this dangerous location of the trail. 9. OTHER BUSINESS 1. Recreation Update: Currently there are vaccines clinics offered through Aztlan and Salud a. Some Covid restrictions will be lifted around Easter most likely. 2. Park Planning Update: a. City Park Restroom: Almost completely done with construction. It just needs to address ADA punch list items, hopefully done by the end of April. b. East Park Maintenance Facility – Design is done. Approved by P&Z board c. Oak Street Plaza - we will refresh the fountain. d. Trailhead Park – working to get it in budget, groundbreaking will be in May e. I-25 bridge over the Poudre - CDOT will do half the bridge this year, half next year (2023). The trail cannot be built until the bridge is built. 3. Parks Updates: a. Call out to Rob and his team, for managing the Hughe’s Stadium Tree Limb drop off b. Parks got their bulk fertilizer application down the week before the storm hit. c. They are staffing up for the summer. 4. 6 Month Planning Calendar a. 4/20 – Regular Meeting-Metro District Policy Amendment Adoption - b. 4/27 – Special Meeting-New Council Organizational Meeting and Swearing in of New Council Members. c. 5/4 – Regular Meeting-Staff Report: Nature in the City 5 Year Update. d. 5/25 – Work Session-Visit Fort Collins Destination Master Plan. - There was a question on how the Trolley wires fared after the storm. Mike said the wires were badly damaged by the dropped tree branches. The responsibility lies on the trolley association to fix it, but Parks is helping them out a lot with clean up. PARKS AND RECREATION BOARD TYPE OF MEETING – REGULAR 03/24/2021 – MINUTES Page 5 10. ADJOURNMENT Motion to adjourn the meeting by Ken Christensen, seconded by, Mike Tupa. Meeting adjourned at 8:13pm.