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HomeMy WebLinkAboutCommunity Development Block Grant Commission - Minutes - 04/07/2021 CDBG COMMISSION REGULAR MEETING April 7, 2021 at 5:30 PM Remote/ZOOM due to COVID-19 4/07/2021 – MINUTES Page 1 1. CALL TO ORDER • At 5:34PM the meeting was called to order by Josh Johnson. 2. ROLL CALL • Board Members Present o Olga Duvall o Steve Backsen o Ethnie Treick o Sara Maranowicz o Mike Kulisheck o Pat Hastings o Nick Verni-Lau o Sam Stoltz o Josh Johnson, Chair • Staff Members Present o Adam Molzer, Staff Liaison, CDBG Commission – City of Fort Collins o Hannah Tinklenberg, Social Sustainability Department – City of Fort Collins • Affordable Housing Board Members Present o Tatiana Zentner • Public Attendees o Pam Jones o Jette Meade o Leslie Patterson o Lorye McLeod o Mark Orphan o Morgan Vanek o Sarah McKeen DocuSign Envelope ID: C25F7B78-EFAB-4BB6-B4F7-A7D270A650E1 CDBG COMMISSION REGULAR COMMISSION MEETING 4/07/2021 – MINUTES Page 2 For further information, details and insight, and audio recording, resources are available by contacting the CDBG Commission staff liaison. 3. AGENDA REVIEW Josh Johnson read remote session instructions for the Community Development Block Grant Commission (“CDBG”) and public attendees. Adam Molzer reviewed agenda. 4. PUBLIC PARTICIPATION Several representatives from human service agencies were in attendance. No public comment was submitted. 5. APPROVAL OF MINUTES – March 10, 2021 Regular Meeting Steve Backsen moved to approve the minutes. Olga Duvall seconded approval. Motion approved with roll call. Passed unanimously. – March 24, 2021 Work Session with Affordable Housing Board Olga Duvall moved to approve the minutes. Josh Johnson seconded approval. Motion approved with roll call. Passed unanimously. 6. COMMISSION MEMBER REPORTS None 7. STAFF REPORTS • Adam Molzer shared that the Reimagining Boards & Commissions proposed changes are moving through the Council approval process and are anticipated to be instituted by early May, including the name change for this group. • Adam shared that the next Super Issues meeting will be on the evening of April 26th, and an email will be shared soon with details. • Adam shared that he is submitting two budget offers for the Human Services Program, which would influence 2022 funding available for the grant process. • Sustainability has hired a new Business Support admin staff and she will be joining the team later in April. Lastly, Adam reminded the group that human service scorecard submissions are due by 9:00am on Monday, April 26th. DocuSign Envelope ID: C25F7B78-EFAB-4BB6-B4F7-A7D270A650E1 CDBG COMMISSION REGULAR COMMISSION MEETING 4/07/2021 – MINUTES Page 3 8. UNFINISHED BUSINESS a. Human Services Grant Funding Protocol • At the March 10 meeting, the commission reviewed and discussed past funding protocol to guide the deliberation of the human service proposals. Adam requested feedback on whether the commission wanted to continue using the same protocol. An idea proposed was to remove the predetermined percentages and to focus on the budget averages to guide discussion during deliberation. • Adam reminded the commission that prior year funding should not be used to determine or influence future funding award amounts. • Adam shared an example of the ranking display based on feedback provided at the March 10 meeting. Sara shared that this proposed ranking addresses some of the feedback heard from applicants and requires the commission to do a thoughtful review and assignment of funding recommendations and recalls group alignment at the past meeting in this process. • The ranking sheet will be interactive during deliberations and used as a conversation starter. • Josh Johnson made a motion to approve the 2021 Competitive Process Deliberation Protocol as presented to the group. Nick Verni-Lau seconded the motion. Pat Hastings made a friendly amendment to include both the mean and median for each applicant. Motion approved with roll call. Passed unanimously. b. Land Bank Memo • On March 10, staff presented a proposal to the commission to recommend that excess funding from the housing category be used to pursue an option for a land bank purchase in the Montava development. • Staff have withdrawn the proposal and will not come before the commission in the near term. DocuSign Envelope ID: C25F7B78-EFAB-4BB6-B4F7-A7D270A650E1 CDBG COMMISSION REGULAR COMMISSION MEETING 4/07/2021 – MINUTES Page 4 9. NEW BUSINESS a. Presentation of AHB Rankings Tatiana Zentner Tatiana Zentner of the Affordable Housing Board (AHB) presented the AHB’s ranking and remarks on the grant proposals under consideration in the housing category. A copy of the memo was distributed in advance (attached). AHB ranking in order of highest to lowest: 1. Mercy Housing • Ranked highest due to new inventory and project is ready to go. 2. Neighbor to Neighbor – Coach Light Plaza Rehab • Ranked higher due to number of units. 3. Neighbor to Neighbor – Overall Unit Rehab 4. Housing Catalyst – Villages on Bryant • Number of units and funding ranked project lowest. b. Deliberation Meeting Schedule Josh Johnson proposed that the Housing deliberations and Human Service deliberations be consolidated from two meetings to one meeting. Adam can update the housing applicants the change in date. There was no opposition from commission members to consolidate to one meeting. Adam will check with staff to make sure this doesn’t conflict internally. c. Preliminary Review & Discussion of Human Service Proposals Adam Molzer began by reiterating that the goals of the evening will be a “high-level,” collaborative discussion to review 45 funding applications for human service programs, formulate a list of questions extracted from the applications, and refrain from providing funding recommendations. Next week, the CDBG Committee will receive the applicant responses to the follow-up questions identified from this evening. Adam then asked the group to identify which order they would like to review the proposals. The Commission members asked to review in order by the clustering of social issues. For simplicity, the proposals are listed below in alphabetical order. HS-1: A Little Help No questions for this applicant. DocuSign Envelope ID: C25F7B78-EFAB-4BB6-B4F7-A7D270A650E1 CDBG COMMISSION REGULAR COMMISSION MEETING 4/07/2021 – MINUTES Page 5 HS-2: Boys and Girls Club No questions for this applicant. HS-3: CASA of Larimer County – Court Appointed Advocates No questions for this applicant. HS-4: CASA of Larimer County – Harmony House No questions for this applicant. HS-5: Catholic Charities – Senior Services • Does Catholic Charities Senior Services collaborate with A Little Help or Volunteers of America Handyman Program? • Is the budget deficit in the application typical for the organization or is this deficit new this year? HS-6: Catholic Charities – Mission Shelter No questions for this applicant. HS-7 Children’s Speech & Reading Center No questions for this applicant. HS-8: ChildSafe Colorado • Why do they utilize unlicensed therapists vs. licensed therapists? HS-9: Colorado Health Network – NCAP • Case managers mentioned that Neighbor to Neighbor assistance is long and complicated – can you talk more about that? • Are they the only organization in the community that administers Ryan White dollars? There is some confusion on whether Salud also administers those dollars – is there any partnership with Salud on using Ryan White dollars? • Funding shortfall in the CHAMP program – what does that mean to their funding overall? HS-10: Crossroads Safehouse • Please provide the new statement on social justice – if the adhoc committee has completed. HS-11: Disabled Resource Services DocuSign Envelope ID: C25F7B78-EFAB-4BB6-B4F7-A7D270A650E1 CDBG COMMISSION REGULAR COMMISSION MEETING 4/07/2021 – MINUTES Page 6 No questions for this applicant. HS-12: Elderhaus Adult Day Program No questions for this applicant. HS-13: Ensight Skills Center No questions for this applicant. HS-14: Family Housing Network No questions for this applicant. HS-15: Feeding Our Community Ourselves • Clarify their income tracking process and how that pairs with the City’s eligibility. • Is this program instituted due to COVID or will it continue as a stable, core program? • Question 11 – the information provided in ZoomGrants is unclear due to formatting issues. Please clarify what this chart is supposed to display. • Question to staff – if organization does not track client income, are they eligible to receive funding? HS-16: Food Bank for Larimer County No questions for this applicant. HS-17: Genesis Project Fort Collins • How do they measure the impact / outcomes of the program? • How are they identifying their clients and / or how do people access their services? • What is the differentiation between their program and faith-based practices? • Please clarify what non-emergency family assistance is in the budget? HS-18 & HS-19: Homeward Alliance No questions for this applicant. HS-20: La Cocina • Are the home-based services licensed and/or accredited? • Is there a sliding fee scale paid by families? • Does the request cover professional training or screening for children participating in the program? • What portion of the project will be funded by this grant? DocuSign Envelope ID: C25F7B78-EFAB-4BB6-B4F7-A7D270A650E1 CDBG COMMISSION REGULAR COMMISSION MEETING 4/07/2021 – MINUTES Page 7 • Clarification on costs per residents served (question #7) - Is it 45 providers served or 45 children receiving services? HS-21: Larimer County Partners No questions for this applicant. HS-22: Meals on Wheels for Fort Collins No questions for this applicant. HS-23: Neighbor to Neighbor – Homelessness Prevention Services No questions for this applicant. HS-24: Partnership for Age-Friendly Communities • Clarification of project scope. • Is the City sole funder for this project or are there other funding sources? • Has research been conducted to determine similar tools / best practices already used in communities? • How did they estimate the number of people served? HS-25: Plan de Salud del Valle • There is confusion on whether Colorado Health Network (NCAP) also administers Ryan White dollars – is there a partnership with them on using Ryan White dollars? HS-26: Poudre School District • How did they diversify funding for this project? • Can they provide any updated information on future, potential funding sources (federal, state, ARPA, etc) that may be available to fund these services? • What would they do if the request wasn’t fully funded? HS-27: Project Self-Sufficiency No questions for this applicant. HS-28: Respite Care • Clarification on what the scholarship covers (duration). HS-29: Sexual Assault Victim Advocate Center – Prevention Education • Question 16 – left question blank, would like to understand how they promote equity. DocuSign Envelope ID: C25F7B78-EFAB-4BB6-B4F7-A7D270A650E1 CDBG COMMISSION REGULAR COMMISSION MEETING 4/07/2021 – MINUTES Page 8 HS-30: Sexual Assault Victim Advocate Center – Victim Services No questions for this applicant. HS-31: SummitStone Health Partners – Services at Murphy Center No questions for this applicant. HS-32: SummitStone Health Partners – Community Behavioral Health Treatment Program (CBHT) No questions for this applicant. HS-33: Teaching Tree Early Childhood Learning Center No questions for this applicant. HS-34: The Center for Family Outreach • Related to revenue, provide a breakdown of the $75,000 in local sources. • Question 16 – left question blank, would like to understand how they promote equity. HS-35: The Family Center / La Familia No questions for this applicant. HS-36: The Matthews House No questions for this applicant. HS-37: The Quarter Project • List a minimum grant of $9,000 – do they mean that? HS-38: The Salvation Army No questions for this applicant. HS-39: The Vegetable Connection • Help us understand the other metrics/measurements that these funds supply related to the food. • What is the volume, frequency, and timeframe that clients receive food? HS-40: Turning Point • Do they receive Larimer County funding (specifically the Behavioral Health Center) or have they applied for funding? DocuSign Envelope ID: C25F7B78-EFAB-4BB6-B4F7-A7D270A650E1 CDBG COMMISSION REGULAR COMMISSION MEETING 4/07/2021 – MINUTES Page 9 HS-41: United Way of Larimer County • Is it a requirement that all providers are licensed and / or accredited? • Clarify the community benefit on investing in subsidy at private for-profit providers. • Differentiate the operating assistance for nonprofit providers and scholarship funds at for-profit providers. • Which age group does this support? HS-42: United Way of Weld County No questions for this applicant. HS-43: Voices Carry CAC • Question for staff – clarify can we fund utilities (are they City utilities). HS-44: Volunteers of America – Handyman Program No questions for this applicant. HS-45: Volunteers of America – Meals Delivery No questions for this applicant. 10. OTHER BUSINESS None 11. NEXT MEETING a. Thursday, April 29, 2021 | 4:00pm | Remote/Online Via Zoom 12. ADJOURNMENT Josh Johnson adjourned meeting at 8.23 PM. Minutes were finalized and approved by the CDBG Commission on ____________________ City of Fort Collins Staff Liaison: ____________________________________________ Adam Molzer DocuSign Envelope ID: C25F7B78-EFAB-4BB6-B4F7-A7D270A650E1 April 29, 2021