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HomeMy WebLinkAboutParks And Recreation Board - Minutes - 02/24/2021 PARKS AND RECREATION ADVISORY BOARD TYPE OF MEETING – REGULAR Date, Time: February 24, 2021, 5:30pm Location: Zoom Meeting 2/24/2021 – MINUTES Page 1 1. CALL TO ORDER Catherine Carabetta called the meeting to order at 5:30pm. 2. ROLL CALL  Board Members Present  Catherine Carabetta – Co Chair  Mary Carlson  Ken Christensen  Shari Heymann  Jesse Scaccia (left at 7:00pm)  Bob Kingsbury  Jeff Haber  Mike Novell  Mike Tupa  Staff Members Present  Sara Mendez –Interim Manager of Recreation  Mike Calhoon – Director of Parks  Greg Oakes – Landscape Architect of Park Planning and Development  Shanae Core – Business Support I/Board Support  Stephanie Whall – Business Support III/Board Support 3. AGENDA REVIEW  No changes to the agenda. 4. CITIZEN PARTICIPATION  No citizen participation. 5. APPROVAL OF MINUTES  Catherine suggested the following edits: Unfinished Business - Twin Silo Community Park Vandalism: Change and correct language in tenth sentence from “CPIO” to “Community Public Involvement Office”. Ken makes a motion to approve the minutes pending edits. Mike N. seconds Motion passes 9-0 6. UNFINISHED BUSINESS  None PARKS AND RECREATION ADVISORY BOARD TYPE OF MEETING – REGULAR 2/24/2021 – MINUTES Page 2  7. NEW BUSINESS 1. Election of Officers – Catherine Carabetta Our Board bylaws state that every February we elect a Chair, Co-Chair and Secretary. The Chair is responsible for creating agendas and running the meetings while following Robert’s Rules of Order. The Co-Chair serves as back up to the Chair. Secretary is responsible for managing any written articles and outward communication, also serves as back up to the Chair and Co-Chair. The appointment is for one year for each position.  Chair  Mary nominates Catherine Carabetta  Mike N. moves to accept nomination by acclamation.  Mike T. seconds.  Catherine Carabetta is elected Chair with a 9-0 vote.  Co-Chair  Catherine nominates Ken Christensen  Mike N. moves to accept nomination by acclamation.  Mary seconds.  Ken Christensen is elected Co-Chair with a 9-0 vote.  Secretary  Bob Kingsbury nominates himself.  Mike N. moves to accept nomination by acclamation.  Ken seconds.  Bob Kingsbury is elected Secretary with a 9-0 vote. 2. Budgeting for Outcomes 101 - Mike Calhoon The Budgeting for Outcomes (BFO) is a budget development process that is designed to put community priorities first, rather than simply funding departments. In Fort Collins, those community priorities are organized around seven Key Outcome Areas - the results that the community wants to achieve. Those outcomes/results are: Safe Community, Environmental Health, High Performing Government, Culture & Recreation, Economic Heath, Transportation & Mobility and Neighborhood Livability & Social Health. These priorities are reviewed and aligned with the strategic planning process. By orienting around these results, the budget process shifts from paying for costs to prioritizing and "buying" specific programs, services or initiatives that will help us achieve those results. The BFO process helps to create a local government that works better and costs less by emphasizing accountability, transparency, innovation, and collaboration. 3. BFO Ongoing Offers – Greg Oakes and Mike Calhoon The Park Planning & Development Department has four parts for their 2022 Ongoing BFO Offers that include the Recreational Trails, Neighborhood Parks, Community Parks, and Park Improvement projects. These projects total roughly PARKS AND RECREATION ADVISORY BOARD TYPE OF MEETING – REGULAR 2/24/2021 – MINUTES Page 3  around $5.9M in offers. The 2022 Parks Maintenance and Forestry Division BFO offers are a bit more granular than what they have been in the past. These offers include Community Parks and Facility Ground Maintenance, Neighborhood Parks Maintenance, Hard Surface Trail Maintenance, Parks Asset Management, Downtown Maintenance, Streetscape Maintenance, Park Rangers, Urban Forest Management, and Tree Replacement. These projects come to a total amount of $14M. Board: Do we have two park rangers? Staff: We have 1 Lead Ranger, 1 Park Ranger and 1 open Park Ranger position, so that would make a team of 3. There will be an enhancement offer developed to address this staffin deficiency that was identified in the organizational assessment. Board: Are these dollar amounts the same as you had last year? Staff: They are close to last years number and are within the 2% range. 8. BOARD MEMBER REPORTS  FC Bikes – Mike Tupa The Spring Creek Trail will be closed between Stover Street and Lemay Avenue starting on Tuesday, January 19th for streambank restoration work. Work is planned to be complete by early March 2021 and is weather-dependent. A posted trail detour will be in place along East Stuart Street. The number of daily bicycle commuters seem low, but we are looking for ways to partner with local schools and businesses within the community to strengthen those numbers. 9. OTHER BUSINESS  Recreation Update – Sara Mendez We are currently working towards hiring a Community Service Director to encompass all areas of Recreation. We have been able to provide additional programming per the lifted restrictions and this will help increase much needed revenue. All Recreation facilities have achieved the level-up certification and are now able to provide services such as offering coffee to visitors. We set-up a Commission for Accreditation of Park and Recreation Agencies (CAPRA) work team to primarily assist with the updating of our National Recreation and Park Association (NRPA) accreditation and policies. The Recreation Department is also working closely with Salud Family Health Centers to coordinate vaccination efforts at the Northside Aztlan and Senior Center facilities.  Park, Planning and Development Update – Greg Oakes The Parks and Recreation Master Plan was unanimously approved by Council at the second reading on January 19th, 2021. Next, City staff will be investigating potential funding strategies to fully implement the plan. PARKS AND RECREATION ADVISORY BOARD TYPE OF MEETING – REGULAR 2/24/2021 – MINUTES Page 4  Construction is nearly complete at the City Park restroom. Landscape plantings and the art-in-public-place art piece will be installed Spring of 2021. East District Maintenance Facility Currently under design and will be located near the intersection of Drake & Ziegler. The building will be a net-zero, high efficiency building. Construction of the maintenance facility is anticipated to begin in spring of 2021, with completion scheduled for fall 2021. Crescent Park Irrigation pump house remodel is under contract. The permitted addition will alter the existing building to allow utility vehicle storage that will be used for operation and maintenance for parks and trails in the northeast portion of Fort Collins, particularly for snow removal equipment. The project is starting construction soon and is scheduled to be completed by Summer 2021. PP&D has worked with a local fabrication group to install custom benches at the restroom, overlook and along the trail, as well as picnic tables and bike racks. These will be installed in Spring 2021. There were some undetected irrigation issues this past year resulting in a large amount of tree die off. Irrigation repairs are ongoing, and a tree replacement project is slated for Spring 2021. This effort is a partnership between Parks, Forestry and PP&D. Poudre River Master Plan Reach Four is the section of the Poudre River from the Whitewater Park downstream to the Lincoln Bridge. A feasibility study of the enhancements called out in the 2013 Poudre River Downtown Master Plan is underway. The study outlines project opportunities and constraints and assesses feasibility and cost. The study is planned for completion Winter 2021. Water Supply Master Plan PPD will be conducting a non-potable water supply master plan to identify raw water needs for newly planned parks, with a focus on the remaining parks in NE Fort Collins. The Master Plan will include an analysis and recommendation for available water sources for each park, required administrative and/or legal actions required to secure adequate supplies, delivery and storage infrastructure costs, and ongoing monthly operational costs. Water supply impacts to existing parks may also be included. An estimated one-year schedule is anticipated for completion of the Master Plan. Oak Street Plaza Park PPD will be improving the water features in Oak Street Plaza this spring, to resolve drainage and safety challenges in the plaza. The work is anticipated to be completed by Spring 2021. PPD is working with APP to possibly relocate the fountain sculptures near the Discovery Museum. Bucking Horse Park Design of Bucking Horse Park will occur in 2021. PPD will hold its second neighborhood meeting in early spring to get feedback on park concepts. Spring Canyon Community Park Dog Pond PP&D worked with Stormwater, Parks, and Environmental Regulator Affairs to seek and receive a grant from Nature in the City. This grant will allow for much needed Low Impact Development PARKS AND RECREATION ADVISORY BOARD TYPE OF MEETING – REGULAR 2/24/2021 – MINUTES Page 5  improvements and restoration work on the dog park pond. Design is underway with improvements slated spring/summer 2021. GOCO Grant PP&D partnered with Parks to apply for a GOCO resiliency grant to fund repair of several trail segments, including the ADA river access at the whitewater park, which needs bank stabilization after heavy use during the inaugural season. Staff will find out in mid-March if they were successful in securing the grant. Trailhead Park The Trailhead Neighborhood Park is 5.6-acres that will include several playground features, existing trees, basketball courts and a potential community garden. We were having difficulties procuring irrigation water, but we are excited to report that a solution to the irrigation water for Trail Head Park has been identified. Staff are now working to finalize the purchase of the water shares needed for the park. Groundbreaking for the park is scheduled to happen sometime in early spring 2021.  Parks Update – Mike Calhoon One of our Forestry workers, Rafael McLeod, helped to save a life last month. He was working nearby in one of our Parks and heard a cry for help. He sprinted across the area and that is where he found a dog and its owner in an icy situation after falling through one of our irrigation ponds. Rafael has training in ice rescue and acted quickly. We are very proud of him! It’s so nice to have something positive and bright to share with everything else going on in the world. The I-25 expansion project is just beginning and will have impacts to the Archery Range as previously reviewed with the Board. We are still working on the Twin Silo vandalism situation, but the vandalism incidents have decreased since we met with the Chief of PD in January. The Parks Department has also had the privilege of providing support to the Timberline Recycling Facility. They had some staffing issues back in January and needed assistances due to the increase in demand due to the holidays. We were able to assist by providing staff support. We are also having an issue with ground water at the underpass of Shields Street and Elizabeth Street. We have had Engineering, CSU and the contractors out to assist.  6-Month Planning Calendar Review o 03/09 - E-Scooter/Bike Share Annual Report o 03/16 - Adoption of Our Climate Future 10. ADJOURNMENT PARKS AND RECREATION ADVISORY BOARD TYPE OF MEETING – REGULAR 2/24/2021 – MINUTES Page 6   Ken Christensen makes a motion to adjourn the meeting. Shari Heymann seconds. Motion passes 8-0 and meeting was adjourned at 7:47pm.