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HomeMy WebLinkAbout03/25/2021 - Building Review Board - Agenda - Regular MeetingPage 1 Alan Cram, Chair Location: Tim Johnson, Vice Chair This meeting will be held Brad Massey remotely via Zoom Katharine Penning Eric Richards Staff Liaison: Justin Robinson Rich Anderson Mark Teplitsky Chief Building Official AGENDA MARCH 25, 2021 9:00 AM Building Review Board Pursuant to City Council Ordinance 079, 2020, a determination has been made by the Chair after consultation with the City staff liaison that conducting the hearing using remote technology would be prudent. This remote Building Review Board meeting will be available online via Zoom or by phone. No Board members will attend in person. The meeting will be available to join beginning at 8:30 a.m. Participants should try to join at least 15 minutes prior to the 9:00 a.m.. start time. ONLINE PUBLIC PARTICIPATION: •You will need an internet connection on a laptop, computer, or smartphone, and may join the meeting through Zoom at https://zoom.us/j/92080227997. (Using earphones with a microphone will greatly improve your audio). Keep yourself on muted status. •For public comments, the Chair will ask participants to click the “Raise Hand” button to indicate you would like to speak at that time. Staff will moderate the Zoom session to ensure all participants have an opportunity to comment. PUBLIC PARTICIPATION BY PHONE: •Please dial 253-215-8782 and enter Webinar ID 920 8022 7997. Keep yourself on muted status. •For public comments, when the Chair asks participants to click the “Raise Hand” button if they wish to speak, phone participants will need to hit *9 to do this. Staff will be moderating the Zoom session to ensure all participants have an opportunity to address the Board. When you are called, hit *6 to unmute yourself. IF YOU ARE UNABLE TO PARTICIPATE ONLINE OR BY PHONE: Individuals who are uncomfortable or unable to access the Zoom platform or participate by phone may: 1)Email comments to gschiager@fcgov.com at least 24 hours prior to the meeting. If your comments are specific to any of the discussion items on the agenda, please indicate that in the subject line of your email. Staff will ensure your comments are provided to the Board. 2)Come in person to 281 N. College Avenue to utilize City technology to participate in the meeting. Please arrive 15 minutes prior to the meeting and ring the doorbell at the north entrance so that staff may escort you into the building. Masks and social distancing will be required. To participate this way, it is strongly recommended that you contact us at least 24 hours prior to the meeting so that arrangements for proper social distancing and appropriate technology can be put in place to protect the health and safety of the public and staff. Contact Gretchen Schiager at gschiager@fcgov.com or 224-6098. Documents to Share: Any document or presentation a member of the public wishes to provide to the Board for its consideration must be emailed to gschiager@fcgov.com at least 24 hours before the meeting. Packet Pg. 1 Page 2 The City of Fort Collins will make reasonable accommodations for access to City services, programs, and activities and will make special communication arrangements for persons with disabilities. Please call 221-6515 (TDD 224-6001) for assistance. •CALL TO ORDER •ROLL CALL •AGENDA REVIEW •PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA •DISCUSSION AGENDA 1.MINUTES OF JANUARY 28, 2021 The purpose of this item is to consider approval of the minutes from the January 28, 2021 regular meeting of the Building Review Board. 2.PROPOSED CHANGES TO WATER SUPPLY REQUIREMENT CALCULATIONS DESCRIPTION: STAFF: The purpose of this item is to provide information on the proposed changes to Water Supply Requirements Calculations, Chapter 26 of the Code of the City of Fort Collins, and the potential impacts they will have on the Building Review Process. Abbye Neel, Interim Water Conservation Manager 3.RUCKER HILL MENTORSHIP PROGRAM REQUEST DESCRIPTION: The purpose for this item is for the Board to consider approval of a request by Rucker Hill to enter into a Contractor Mentorship Agreement in order to gain credit toward the project verifications required to qualify for the license level he seeks. STAFF: Rich Anderson, Chief Building Official 4.PROPOSED CHANGES TO CITY CODE CHAPTER 15 ARTICLE V SECTION 15-157 (e) CBO Rich Anderson is seeking the Board’s support of the proposed changes to this sub-section of the contractor licensing code. 5.UPDATE ON THE JOINT ADOPTION OF THE 2021 INTERNATIONAL FAMILY OF CODE 6.UPDATE ON CONTRACTOR LICENSING 7.UPDATE ON WATER HEATER PERMITS AND DORA REQUIREMENTS 8.ELECTION OF OFFICERS •OTHER BUSINESS •ADJOURNMENT Packet Pg. 2 Packet Pg. 3 Date: Roll Call Johnson Massey Penning Richards Robinson Teplitsky Cram Vote absent 6 present 1 – January Minutes Massey Penning Johnson Robinson Richards Teplitsky Cram Yes Yes Yes absent Yes Yes Yes 6-0 3 - Rucker Hill Mentorship Appeal - approve Johnson Robinson Richards Teplitsky Massey Penning Cram Yes absent recused Yes Yes Yes Yes 5-0 4 - Contractor Licensing Code Changes - motion to support & issue letter Robinson Richards Teplitsky Massey Penning Johnson Cram absent Yes Yes Yes Yes Yes Yes 6-0 8 - Election of Officers - Chair - Alan Cram Richards Teplitsky Massey Penning Johnson Robinson Cram Yes Yes Yes Yes Yes absent Yes 6-0 8 - Election of Officers - Vice Chair - Johnson Teplitsky Massey Penning Johnson Robinson Richards Cram Yes Yes Yes Yes absent Yes Yes 6-0 Roll Call & Voting Record Building Review Board 3/25/2021 BUILDING REVIEW BOARD THIS IS A PART OF THE PUBLIC RECORD Please contact Gretchen Schiager at 970-224-6098 or gschiager@fcgov.com if you inadvertently end up with it. Thank you! Visitor Log [This meeting was conducted remotely. The Secretary filled out the visitor log.] DATE: 3/25/21 Name Company Email and/or Phone Reason for Attendance Rucker Hill Item 3 – Appellant CONFLICT OF INTEREST DISCLOSURE STATEMENT CITY OF FORT COLLINS, COLORADO The following disclosure statement is submitted to the Clerk of the City of Fort Collins pursuant to the requirements of Article IV, Section 9 of the City Charter and, to the extent applicable, Section 24-18-109(3)(a), C.R.S. or pursuant to City of Fort Collins Personnel Policy 5.7.2.F. Name: Title: Decision(s) or contract affected (give description of item to be addressed by Council, Board, Service Area Director, etc.): Brief statement of interest: Date: Signature: REMOVAL OF CONFLICT OF INTEREST I affirm that the above-stated conflict of interest no longer exists. Date: Signature: cc (if Councilmember or Board or Commission member): City Attorney and City Manager cc (if City employee): HR Director Updated: March 2014 Agenda Item 1 Item 1, Page 1 AGENDA ITEM SUMMARY March 25, 2021 Building Review Board STAFF Gretchen Schiager, Administrative Assistant SUBJECT CONSIDERATION AND APPROVAL OF THE MINUTES OF THE JANUARY 28, 2021 BRB MEETING EXECUTIVE SUMMARY The purpose of this item is to approve the minutes of the January 28, 2021 meeting of the Building Review Board. ATTACHMENTS 1.BRB January 28, 2021 Minutes – DRAFT Packet Pg. 4 DRAFTCity of Fort Collins Page 1 January 28, 2021 Alan Cram, Chair Tim Johnson, Vice Chair Brad Massey Katharine Penning Eric Richards Justin Robinson Staff Liaison: Mark Teplitsky Rich Anderson Chief Building Official Meeting Minutes January 28, 2021 A regular meeting of the Building Review Board was held on Thursday, January 28, 2021, at 9:00 a.m. The meeting was conducted remotely via Zoom. •CALL TO ORDER Chair Cram called the meeting to order at 9:09 a.m. •ROLL CALL PRESENT: Cram, Johnson, Massey, Richards, Robinson, Teplitsky ABSENT: Penning STAFF: Anderson, Manno, Havelda, Schiager, Coldiron •PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA No members of the public were present. •DISCUSSION AGENDA 1.CONSIDERATION AND APPROVAL OF THE MINUTES OF THE OCTOBER 29, 2020 MEETING. Mr. Teplitsky moved to approve the minutes of the October 29, 2020 meeting. Mr. Johnson seconded. The motion passed 6-0. •INTRODUCTION OF NEW LEAD INSPECTOR Mr. Anderson introduced Marcus Coldiron who has replaced Sam Hancock after his retirement. Mr. Coldiron talked briefly about his experience and his responsibilities as Lead Inspector. Mr. Anderson added that Mr. Coldiron will be overseeing the rental program. Mr. Coldiron described what that program entails in terms of addressing tenant safety concerns throughout the City. Building Review Board ITEM 1, ATTACHMENT 1 Packet Pg. 5 DRAFTCity of Fort Collins Page 2 January 28, 2021 2. UPDATES AND CHANGES TO CITY CODE CHAPTER 15 ARTICLE V CONTRACTOR LICENSING DESCRIPTION:CBO Rich Anderson is seeking the Board’s support of the proposed process and timeline for updating the contractor licensing code. Staff Report Mr. Anderson reviewed the staff report as presented in the agenda packet. Board Questions and Discussion Chair Cram commented on the value of updating this Code and aligning the licensing requirements of the neighboring municipalities. Ms. Manno stated she had been in communication with the Loveland and Larimer County licensing administrators and talked briefly about some differences in requirements, and the possibility of simplifying the Fort Collins license structure. Mr. Johnson commented that as a contractor, managing the various licenses has become complex, so he is in favor of aligning with the other jurisdictions. Mr. Anderson explained that this alignment would make it easier for contractors licensed with Loveland or the County to get licensed in Fort Collins without project verifications.He also stated that stricter requirements and a special license are being considered for landscape irrigation to address issues with water conservation.He also talked about the possibility of using national certifications instead of project verifications for medical gas licenses. [Secretary’s note: Chair Cram experienced an internet outage. The Board paused discussion from 9:33 to 9:36 at which time Chair Cram rejoined the meeting via speaker phone.] Board Deliberation Mr. Johnson moved that the Building Review Board approve the code adoption process and timeline as discussed. Mr. Teplitsky seconded. The motion passed 6-0. 3.CONTRACTOR MENTORSHIP PROGRAM DESCRIPTION:The City of Fort Collins Building Services Division is seeking approval to implement a Contractor Mentorship program. Staff Report Mr. Anderson reviewed the staff report as presented in the agenda packet. Board Questions and Discussion Mr. Teplitsky asked what types of licenses would be included in this program. Mr. Anderson explained how the program would work and Ms. Manno added that this would help a contractor gain a higher- level license at a later date. Mr. Richards asked whether the contractor seeking the mentorship is responsible for recruiting their own mentor or if Building Services would be responsible for making that match. Mr. Anderson explained that any contractor who has the necessary license could act as a mentor, and the “mentee” would be responsible for finding one. Mr. Teplitsky asked how the program would be tracked. Mr. Anderson talked about how the record- keeping might work. Mr. Massey pointed out that the mentorship agreement stated the builder agrees to be the acting general contractor on the project, but Mr. Anderson had said the mentor would be the general contractor. Mr. Anderson explained that the details of the program would be developed once the Board approves the concept. He offered to return to the Board with a more defined program at another meeting. Mr. Johnson stated while the agreement may need modification,this program would enable the CBO to allow mentorship agreements without having to bring them to the Board. ITEM 1, ATTACHMENT 1 Packet Pg. 6 DRAFTCity of Fort Collins Page 3 January 28, 2021 Mr. Teplitsky asked about the relationship between the mentorship program and the 30-day temporary license the CBO is authorized to issue. Mr. Johnson said that if a contractor does not meet the licensing requirements within that 30-day period, they would not be able to continue to do work at that license level, whereas the mentorship program would help a builder gain the project experience to later meet the requirements for that higher license. Mr. Anderson stated that another option would be to amend Chapter 15, Article V, Section 15-157(e). Chair Cram said he would like to see more details and give the Board members a chance to offer suggestions. He expressed concerns about the potential length of a project under a mentorship. Mr. Anderson summarized what he had heard from the Board, stating the following: •Provide the form in its final format. •Include some hard timelines within the mentorship program. •Develop clearly defined policies and procedures for how the program would be managed. •Bring the item back to the Board for reconsideration. Chair Cram agreed with Mr. Anderson’s summary. Mr. Teplitsky said he would be interested in exploring a policy that would allow the CBO to upgrade a builder’s license and complete a project. Ms. Havelda mentioned that the licensed contractor would need to be the one listed on the permit, rather than the builder. She recommended a simple policy and procedure manual, including limits on the timeline and project size. She said if those guidelines were followed, a Code change may not be necessary. Mr. Johnson clarified that the Board would still want to hear cases where a contractor wants to step up a license.He suggested allowing a temporary one-time approval for a mentorship to be approved by the CBO,but the extent of the gap between licenses in order to qualify should be specified. Mr. Anderson agreed that the policies and procedures would need to be spelled out but would prefer to leave it more general. He added that if the CBO denied a mentorship request, the builder could appeal to the Board. Mr. Teplitsky expressed concern about listing the licensed contractor on the permit but having another builder without the required license doing the work. Ms. Havelda clarified that the purpose of the form is for the homeowner to acknowledge the arrangement.She added it might be wise to reference the underlying contract in the mentorship agreement. Mr. Anderson said that the policies and the form should reflect that the agreement is between the owner,the mentee and the mentor. Ms. Havelda suggested that an acknowledgment of the mentorship agreement should be included in the underlying contract. Mr. Johnson wondered why the City would want to be involved in the contract. Ms. Havelda suggested that having all parties in agreement would protect the City from liability, but she would think about the appropriate wording. Mr. Johnson appreciated looking out for the owner and thought including the acknowledgment of all parties in the mentorship agreement would accomplish that. Ms. Havelda said the mentor’s insurance would need to cover them in this arrangement. Mr. Robinson asked who would hold the certificate of liability. Ms. Havelda suggested that the mentee could be added to the contractor’s policy as an additional insured. Mr. Teplisky said he trusts the Building Services staff to determine whether an exception should be made but wondered if it be simpler to create a set of rules for a minor exception to overcome the inefficiency of requiring individual Board approval, without involving the City in awkward scenarios that would not usually fall under the City’s responsibility. Mr. Anderson stated he would work on the following two items to bring back to the Board next month: 1) Define the mentorship program as discussed, and 2)Wordsmith changes to Section 15-157(e) of the Code which can be brought to Council if desired. Board Deliberation Mr. Teplitsky moved to table this item and discuss at a future meeting with further recommendations from Mr. Anderson and his staff. Mr. Robinson seconded. The motion passed 6-0. ITEM 1, ATTACHMENT 1 Packet Pg. 7 DRAFTCity of Fort Collins Page 4 January 28, 2021 4.ADOPTION OF THE 2021 INTERNATIONAL FAMILY OF CODES DESCRIPTION: The City of Fort Collins makes efforts to adopt the most current version of Building Codes within 12 months of being published. This item is to discuss and determine the timeline for review and adoption. Staff Report Mr. Anderson reviewed the staff report as presented in the agenda packet. Board Questions and Discussion Mr. Robinson asked whether Wellington could be included in the agreement. Mr. Anderson said it was his understanding that Wellington, as well as Estes Park, Windsor and Timnath, had contracted with SAFEbuilt. Mr. Anderson stated he would like this to be a Northern Colorado effort, and SAFEbuilt was willing to come to the table. He also said he would be willing to share information with the smaller communities. Mr. Robinson liked the idea of including all of Northern Colorado. Mr. Richards stated that having some uniformity between different jurisdictions will bring great benefit to all the communities and parties involved. Mr. Teplitsky said continuity is important but added that the cost of construction should be considered in this process. He stated Fort Collins has added requirements that add cost to construction. Mr. Anderson noted that PFA is supporting this effort as there are similarities between building and fire code. He also talked about the integrity of buildings playing a role in disaster response and recovery. Board Deliberation Mr. Massey moved that the Building Review Board approve the code adoption process and timeline as discussed. Mr. Teplitsky seconded. The motion passed 6-0. •OTHER BUSINESS None •ADJOURNMENT Chair Cram adjourned the meeting at 10:25 a.m. Minutes respectfully submitted by Gretchen Schiager. Minutes approved by a vote of the Board on __________. _________________________________ ______________________________ Rich Anderson, Chief Building Official Alan Cram, Chair ITEM 1, ATTACHMENT 1 Packet Pg. 8 Agenda Item 2 Item 2, Page 1 STAFF REPORT March 25 2021 Building Review Board STAFF Abbye Neel, Interim Water Conservation Manager SUBJECT PROPOSED CHANGES TO WATER SUPPLY REQUIREMENT CALCULATIONS EXECUTIVE SUMMARY The purpose of this item is to provide information on the proposed changes to Water Supply Requirements Calculations, Chapter 26 of the Code of the City of Fort Collins, and the potential impacts they will have on the Building Review Process. BACKGROUND To account for the additional demand created from new development, new developments must satisfy water supply requirements (WSRs) by turning over water rights or paying an equivalent cash-in-lieu (CIL) amount. Requiring new water supplies or CIL ensure a reliable source of water supply in all years and are translated into an equivalent annual water allotment for non-residential accounts (e.g. commercial and irrigation). Staff has spent the last 18 months reexamining WSR calculations. The overall goal of the project is to move towards a system that is more reflective of a development’s actual water use, to be more equitable and accurate when calculating these fees. Proposed updates are being made to non-residential, irrigation-only, multifamily, and single-family calculations. Most of the changes will impact the development review process. However, changes to single-family calculations have the potential to impact the building review process. For single-family residential calculations staff is proposing the following update: Current Calculation Future Calculation WSR = (12,216 * Number of Bedrooms) + (7*Lot Size) Indoor WSR = (12,200 * Number of Bedrooms) Outdoor WSR = (10*Outdoor Area) To implement this, the following information would need to be included on the plan by the developer/applicant to calculate the “Outdoor Area” portion of the calculation by building permit: •Total lot size (square feet) •Total building area (square feet) •Driveway area (square feet) •City required sidewalk area (square feet) With the information above Outdoor Area would be calculated by: Outdoor Area = (Lot Size) – (Total Building Area + Driveway Area + City Required Sidewalk Area) Packet Pg. 9 Agenda Item 2 Item 2, Page 2 The benefits of this update include: • Opportunity for indoor only tap calculation if no outdoor irrigation. • Lower costs if development has smaller outdoor/irrigated areas. In a sample of approximately 1,500 records 90% of the time the future system costs less than the current system. • Increase accuracy of calculation and costs. • Lower outdoor water users are not covering costs for high outdoor water users. Instead, developments pay for what they will use. The drawbacks of this update include: • Additional submittal requirements. • Potential for slightly longer (up to 48 hour) review time. Potential for longer than 48 hours review time if information is not provided correctly. • Higher costs if developments have large outdoor/irrigation areas. In a sample of approximately 1,500 records 10% of the time the future system costs more than the current system. Over the past three months staff has engaged a group of 17 developers and stakeholders in four, two-hour focus group sessions to review and gather feedback on the proposed changes. Overall, the focus group is supportive of the changes citing more flexibility and accuracy. Staff will be presenting the full update at a Council Work session on May 11th and plans to take the final recommendation to Council in Sept. of 2021. Staff hopes to implement these changes in 2022. RECOMMENDATION Staff recommends the Board approves the Water Supply Requirement updates and requests that the Board make a motion to support this effort in the future. Futhermore, staff request a letter of support from the Chair to present to Council. Proposed Motion: Based on the Staff Report presented, I __________ move that Building Review Board supports these changes and that Chair Alan Cram draft a letter in support of these changes for Council consideration. ATTACHMENTS 1. Staff Presentation, Water Supply Requirements Update, March 25 Packet Pg. 10 March 25th2021Water Supply RequirmentsBuilding Review BoardITEM 2, ATTACHMENT 1Packet Pg. 11 2Proposed changes only apply toFort Collins Utilities water service area; discussion continues with Districts.ITEM 2, ATTACHMENT 1Packet Pg. 12 Definitions3Single Family CalculationsDuplex (2 Units)Single Family (1 Unit)ITEM 2, ATTACHMENT 1Packet Pg. 13 What are Water Supply Requirements? Additional Water DemandNew Development=Water Supply Requirement (WSR) pays for new supplies to meet demandFees paid by New DevelopmentNOTE: Not associated with rates; does not include water or wastewater Plant Investment Fees (PIFs).4Translated to Water Allotment for Irrigation Common SpaceITEM 2, ATTACHMENT 1Packet Pg. 14 Current Process5ܹܽݐ݁ݎ ܵݑ݌݌݈ݕ ܨܽܿݐ݋ݎ×[7.048 ×ܮ݋ݐ ܵ݅ݖ݁+12,216.9 ×ܤ݁݀ݎ݋݋݉ݏ]325,851Single Family/DuplexWater UseIndoor Water Use݀Irrigation Water UseAccounts for variability in Fort Collins Utilities Water Supplies. Converts from gallons to acre-feet. ,ITEM 2, ATTACHMENT 1Packet Pg. 15 Opportunities – Single Family/Duplex6Lot Size vs. Pervious AreaLot Size: 4,600 Sq FtPervious Area: ~2,900 Sq Ft7.048 ×ܮ݋ݐ ܵ݅ݖ݁Current Irrigation Water UseFuture Irrigation Water Use՛ ܹܽݐ݁ݎ ܥ݋݂݂݁݅ܿ݁݊ݐ×՝ ܱݑݐ݀݋݋ݎ ܣݎܹ݁ܽܽݐ݁ݎ ܥ݋݂݂݁݅ܿ݁݊ݐ=10݈݃ܽ ݌݁ݎ ݏݍ ݂ݐ10 ×ܱݑݐ݀݋݋ݎ ܣݎ݁ܽITEM 2, ATTACHMENT 1Packet Pg. 16 Future Process7ܹܽݐ݁ݎ ܵݑ݌݌݈ݕ ܨܽܿݐ݋ݎ×(૚૛,૛૙૙×ܤ݁݀ݎ݋݋݉ݏ)325,851Single Family/DuplexNOTE: Single Family and Duplex are NOT subject to Excess Water Use surcharges or allotments. ܹܽݐ݁ݎ ܵݑ݌݌݈ݕ ܨܽܿݐ݋ݎ×૚૙×ܱݑݐ݀݋݋ݎ ݈݋ݐ ܽݎ݁ܽ325,851Indoor Water UseIrrigation Water UseITEM 2, ATTACHMENT 1Packet Pg. 17 Cost AnalysisBuilt 2015 – 2019Sample: 1,469 Records810% Cost morein new system.90%Cost lessin new system.ITEM 2, ATTACHMENT 1Packet Pg. 18 Tradeoffs Pros9Indoor only taps allowed.9Lower cost if development has smaller outdoor areas.9Increased accuracy. 9Lower users do not compensate higher users. Cons×Additional submittal requirments.×Potential for longer review times.×Higher costs for developments with large outdoor areas. 9ITEM 2, ATTACHMENT 1Packet Pg. 19 10Potential ImplicationsMore Efficient/Small Pervious Area = Lower CostLess Efficient/Larger Pervious Area = Higher Cost>>ITEM 2, ATTACHMENT 1Packet Pg. 20 MotionBased on the Staff Report presented, I __________ would like to make a motion that Building Review Board supports these changes and that the Chair Alan Cram draft a letter in support of these changes for Council consideration. 11ITEM 2, ATTACHMENT 1Packet Pg. 21 12Thank you!Abbye Neelaneel@fcgov.comfcgov.com/wsr-updateITEM 2, ATTACHMENT 1Packet Pg. 22 Agenda Item 3 Item 3, Page 1 STAFF REPORT March 25, 2021 Building Review Board STAFF Rich Anderson, Chief Building Official SUBJECT RUCKER HILL MENTORSHIP PROGRAM REQUEST EXECUTIVE SUMMARY Rucker Hill is seeking approval to implement a Contractor Mentorship program. He would like the Board’s approval for the Building Official to allow him to construct a building for which he does not have a supervisor certificate or license. His request includes finding someone to mentor him through the build. This would allow him to add this project to his list of completed projects and receive credit toward his project verifications required by the City’s Contractor Licensing Code. Empowering the Building Official to review, approve and monitor this project will add oversight and allow the contractor to construct in our community, adding value and revenue to the community we serve. Mr. Hill must meet all other requirements for testing and make any payments required by City Code for the level of supervisor certificate under which he will be mentored. STAFF RECOMMENDATION Staff has no opposition to this request. We only ask that we are empowered to montior and revoke this privilege if the mentor or mentee are not performing their duties. PROPOSED MOTION I ____________ move that the Building Review Board approves the Rucker Hill request, allowing the Building Official to review, approve and implement this mentorship as discussed, and empowering the Building Official to monitor and revoke this privilege if the mentor or mentee are not performing their duties. ATTACHMENTS 1. Draft General Contractor Mentorship Agreement 2. Rucker Hill BRB Appeal Request Form Packet Pg. 23 General Contractor Mentorship Agreement On ______________, the City of Fort Collins Building Review Board approved a variance, pursuant to City Code Section 15-156, for NAME (the “Builder”) from the _____ licensing requirements of City Code Section 15-159(7) to allow the Builder __________to build ___________ (the “Project”). This agreement is meant to ensure the Builder and Project complies with the Board’s order. This is an agreement between the property owner, the Builder, and MENTOR NAME, the supervising ___ licensed mentoring general contractor in good standing who has the correct license level to construct/supervise the Project (the “Mentor”). ‘ The Builder agrees to do the following related to the Project: 1.Be the acting general contractor and ultimately be responsible for the project including liability insurance and related general contractor requirements as specified in chapter 15 of City of Fort Collins municipal code. 2.Receive direct, personal and ongoing on-site construction supervision of the Project from the Mentor. 3.Be available to the City of Fort Collins Building Official, or his or her designee, to answer any questions about the Project, including the Mentor’s involvement in the Project. 4.Submit a passing ICC license exam of the required level Prior to the issuance of the permit for the Project. The Mentor agrees to do the following related to the Project: 1.Directly supervise the Builder and provide direct, personal and ongoing on-site construction supervision of the Project undertaken by the Builder. 2.Be available to the City of Fort Collins Building Official, or his or her designee, to answer questions about their involvement in the Project. I/we, the undersigned, understand that failure to comply with any of the above may result in revocation of any permits associated with the above Permit Application number, forfeiture of any fees that have been collected, and a Stop Work Order for the Project, as well as any additional penalties and remedies allowed by City Code or law. __________________________________ Owner __________________________________ The Builder __________________________________ The Mentor Witness my hand and official seal My commission expires: Approved by the City of Fort Collins, Chief Building Official: ______________________________________ CBO ______________________________________ Date ______________________________________ Notary Public Planning, Development & Transportation Services Community Development & Neighborhood Services 281 North College Avenue Fort Collins, CO 80524 970.416.2740 fcgov.com ITEM 3, ATTACHMENT 1 Packet Pg. 24 ITEM 3, ATTACHMENT 2 Packet Pg. 25 Agenda Item 4 Item 4, Page 1 STAFF REPORT March 25, 2021 Building Review Board STAFF Rich Anderson – Chief Building Official SUBJECT PROPOSED CHANGES TO THE CITY’S CONTRACTOR LICENSING CODE – CHAPTER 15, ARTICLE V, SECTION 15-157 (e) EXECUTIVE SUMMARY The purpose of this item is to provide information on proposed changes to Chapter 15 Licenses and Business Regulations, Article V Contractors, Section 15-157 Supervisor certificate; fees, examinations; renewals, subsection (e). BACKGROUND Last month the Building Review Board was presented with a Staff Report for a Mentorship Program for contractor licensing. The proposal was not approved by the Board and staff was asked to reevaluate and present a better solution to the Board. After lengthy discussion with Staff, we decided that the best solution to present to the Board are the changes listed below. (e) The Building Official may grant a temporary upgrade to an existing supervisor certificate valid for thirty (30) days a specific project or a specific timeframe determined by the Building Official, without an examination or the Code required project verification. This approval shall be based upon specific individual extraordinary circumstances and upon finding that any petitioner for such certificate is otherwise qualified. The Building Official shall administer the provisions of this subsection and shall adopt reasonable rules and procedures for such purposes. Any person seeking such temporary certificate must submit a written request describing in detail the their experience, specific extraordinary circumstances, showing just cause for justification for such a certificate the request and a completed application for a supervisor certificate, including all necessary fees as provided in § 15-158. RECOMMENDATION Staff recommends that the Board approve Building Services to move forward with the adopotion process and requests that the Board make a motion in support of this effort. Futhermore, staff requests a letter of support from the Chair to present to Council. Proposed Motion: Based on the Staff Report presented, I ____________ move to allow Building Services to move forward with the proposed changes to City Code Chapter 15, Article V, Section 15-157(e) and that Chair Alan Cram draft a letter in support of these changes for Council consideration. ATTACHMENTS 1. Mentorship Program Staff Report - January 28, 2021 Packet Pg. 26 Item 3, Page 1 STAFF REPORT January 28, 2020 Building Review Board STAFF Rich Anderson, Chief Building Official SUBJECT Contractor Mentorship Program EXECUTIVE SUMMARY The City of Fort Collins Building Services Division is seeking approval to implement a Contractor Mentorship program. We would like the Board’s approval for the Building Official or their delegates to approve a mentorship without seeking the Building Review Board’s approval. Empowering the Building Services Division to review, approve and monitor this program will add value to those we serve. It will allow for a contractor that has met all the requirements for a supervisor certificate other than the three required completed projects to have a licensed contractor mentor them to complete the required projects and obtain their supervisor certificate. If the Building Official or their delegates do not approve a person for the mentorship program, this decision is appealable to the Building Review Board in accordance with Article V section 5-27 (15) of city Code. (15)SECTION 113, BOARD OF APPEALS 113.1 General. The Building Review Board (hereafter "Board") established in Section 2-117 of the City Code is hereby empowered in accordance with the procedures set forth in this Section and as authorized under Section 2-119 of the City Code to hear and decide appeals of orders, decisions, or determinations made by the building official relative to the application and interpretation of this code; to determine the suitability of alternative materials or alternative methods of construction; and to grant permit extensions and reinstatements as prescribed by Section 105.5. The building official shall serve as the Secretary of the Board. The Board shall adopt rules of procedure for conducting its business and shall render all decisions and findings in writing. 113.2 Applications/Hearings. When a building permit applicant or a holder of a building permit desires relief from any decision of the building official related to the enforcement of this code, except as is otherwise limited in Section 113.4, such building permit applicant, building permit holder, or representative thereof may appeal the decision of the building official to the Board, stating that such decision by the building official was based on an erroneous interpretation of the building regulations or that an alternative design, alternative materials and/or the alternative methods of construction proposed by the appellant are equivalent to those prescribed by this code, considering structural strength, effectiveness, fire resistance, durability, safety and any other pertinent factors. The Board shall hear and decide all appeals made to it and shall have the authority to rule in favor of the appellant when the Board determines that the interpretation of the building regulations of the City by the building official was erroneous, or when the Board determines an alternative design, alternative materials and/or the alternative methods proposed by the appellant are equivalent to those prescribed by this code, considering structural strength, effectiveness, fire resistance, durability, safety and any other pertinent factors. The Board shall require that sufficient evidence be submitted to substantiate any claims Packet Pg. 9 ITEM 4, ATTACHMENT 1 Packet Pg. 27 Item 3, Page 2 made regarding the proposed alternative design, alternative materials and/or alternative methods of construction. A quorum of 4 members shall be necessary for any meeting of the Board. 113.3 Fees and Notification. Persons desiring to appeal to the Board any decision of the building official as provided in this Section shall, at the time of filing such appeal, pay to the City a filing fee in the amount of $50. Written notice of hearings shall be given to the Appellant and, with respect to requests for exceptions or variances to Section 1101.1 of this code, to the secretary to the Commission on Disability, at least 4 days prior to the hearing by mailing the same to such party's last known address by regular U.S. mail. 113.4 Limitations. The Building Review Board shall have no authority with respect to any of the following functions: 1.The administration of this code except as expressly provided otherwise; 2.Waiving requirements of this code, except as provided in this Section; 3.Modifying the applicable provisions of, or granting variances to, this code, or approving the use of alternative designs, alternative materials and/or alternative methods of construction except as provided for in this Section and based upon a specific appeal from a determination or decision of the building official on an individual case basis; and 4.Modifying, interpreting, or ruling on the applicability or intent of the zoning and land use regulations or other laws of the City except as expressly empowered otherwise. STAFF RECOMMENDATION Staff recommends the Board appove the Building Offical or their delegates to approve a mentorship without seeking the Building Review Board’s approval. PROPOSED MOTION I ____________ move that the Building Review Board approve the mentorship program as discussed. ATTACHMENTS 1.General Contractor Mentorship Agreement Packet Pg. 10 ITEM 4, ATTACHMENT 1 Packet Pg. 28